Warehouse & Equipment Maintenance Manager in Washington, District of Columbia at First Choice Construction Inc

Position Summary: The Warehouse & Equipment Maintenance Manager is responsible for ensuring the company's warehouse, fleet, equipment, inventory, and logistics operations are safe, reliable, organized, cost-effective, and capable of supporting multiple active commercial construction projects. This position provides leadership and technical oversight of equipment and fleet maintenance, warehouse operations, inventory controls, equipment deployment, transportation logistics, and the employees responsible for daily warehouse and delivery activities. The Manager is expected to possess sufficient hands-on mechanical knowledge to diagnose equipment issues, perform routine and intermediate repairs where practical, and determine when specialized repairs should be performed by qualified external service providers. The successful candidate will combine technical equipment knowledge with strong operational leadership, financial discipline, planning, and accountability.

Essential Functions
To comply with the Fair Labor Standards Act (FLSA) and the Americans with Disabilities Act (ADA), essential functions are the core duties that an employee must be able to perform with or without reasonable accommodation.
Equipment & Fleet Management – 35%
• Manage the overall readiness, maintenance, inspection, and utilization of company-owned and rented equipment and fleet vehicles.
• Diagnose mechanical issues involving trucks, mixers, Hydro Mobile scaffolding systems, tube scaffolding, and specialized masonry and construction equipment.
• Perform routine and intermediate mechanical repairs where practical and coordinate major or specialized repairs with qualified external service providers.
• Develop, maintain, and enforce preventative maintenance schedules for fleet vehicles and construction equipment.
• Maintain accurate maintenance records, repair histories, inspection records, warranties, and service documentation.
• Ensure equipment and vehicles comply with applicable safety, inspection, and regulatory requirements.
• Monitor equipment downtime and implement corrective actions to improve reliability.
• Manage relationships with equipment repair shops, dealers, rental companies, and service providers.
• Evaluate equipment condition, repair history, utilization, and cost to recommend repair, replacement, sale, or retirement.
• Monitor rented equipment and ensure timely returns to minimize unnecessary rental costs.

Warehouse & Inventory Management – 25%
• Maintain accurate inventory records for tools, equipment, parts, supplies, and warehouse-controlled materials.
• Establish and maintain inventory control, check-in/check-out, and asset-tracking procedures.
• Conduct routine cycle counts and periodic physical inventories.
• Establish appropriate minimum stock and reorder levels for critical warehouse items.
• Maintain clear accountability for the location and assignment of company-owned equipment.
• Ensure equipment returned from projects is inspected, documented, serviced as necessary, and properly stored.
• Maintain an organized, clean, safe, and efficient warehouse and yard.
• Optimize warehouse and yard utilization to support efficient mobilization and demobilization of equipment.

Logistics & Field Support – 20%
• Coordinate equipment and material deliveries supporting active commercial construction projects.
• Work with project managers, superintendents, and field leadership to identify upcoming equipment and logistics requirements.
• Review field equipment requests and determine appropriate equipment allocation based on availability, project requirements, utilization, and operational priorities.
• Coordinate with the Equipment & Operations Coordinator to execute daily equipment movements, deliveries, pickups, and mobilizations.
• Optimize delivery routes and schedules to improve efficiency and reduce unnecessary transportation costs.
• Manage urgent and emergency equipment requests while maintaining accountability for equipment movements.
• Ensure loading, transportation, and unloading activities are performed safely and efficiently.
• Maintain visibility into the location and status of company-owned and rented equipment across all projects.

Team & Safety Leadership – 15%
• Provide direct leadership to the Equipment & Operations Coordinator and other assigned warehouse personnel.
• Maintain management accountability for drivers, warehouse assistants, and other employees assigned to the warehouse and logistics function.
• Establish expectations, performance standards, and operating procedures for the department.
• Conduct performance evaluations, coaching, corrective action, and employee development in coordination with Human Resources.
• Ensure employees receive appropriate equipment-operation, safety, and compliance training.
• Maintain required employee certifications and training records.
• Develop and enforce warehouse, fleet, equipment, and logistics safety procedures.
• Promote a culture of accountability, organization, safety, and continuous improvement.

Financial & Operational Controls – 5%
• Monitor warehouse, equipment, fleet, repair, rental, fuel, parts, and logistics expenditures.
• Operate within approved departmental budgets and purchasing controls.
• Review equipment utilization and identify opportunities to reduce unnecessary rental or repair expenditures.
• Evaluate repair-versus-replacement decisions using equipment condition, utilization, cost, and expected useful life.
• Negotiate pricing and service arrangements with equipment, repair, and warehouse-related vendors within established company purchasing authority.
• Monitor vendor performance, service quality, turnaround times, and costs.
• Provide management with regular reporting on equipment readiness, downtime, maintenance compliance, inventory, rentals, and operational costs.
• Identify and implement process improvements that increase operational efficiency and reduce costs.

Marginal Functions
Marginal functions are secondary job duties that can be reassigned or modified without altering the core nature of the position.

• Participate in special committees or cross-functional process improvement initiatives as requested.
• Perform other related professional duties as assigned by management.

Supervisory Responsibilities
• Direct Reports: Equipment & Operations Coordinator
• Indirect Responsibilities: Provides functional guidance, workflow oversight, and logistics for field operations

Experience & Skills
• High school diploma or equivalent requires; Associate degree in business, logistics, or related field preferred.
• Minimum 5 years of warehouse management experience, preferably in the construction or masonry industry.
• Demonstrated hands-on mechanical management experience, with a heavy emphasis on equipment maintenance and fleet.
• Valid driver’s license with a clean driving record; Forklift certification preferred.
• Must be legally authorized to work in the United States
• Proficient in written and verbal English.
• Bilingual speaker proficient in English and Spanish preferred.
• Strong organizational, strategic planning, and multitasking abilities.
• Excellent communication and operational leadership skills.

Technical Competencies
• Hands-on mechanical diagnostic and repair knowledge for trucks, concrete mixers, Hydro Mobile scaffolding systems, tube scaffolding, and specialized masonry construction equipment.
• Preventative maintenance scheduling, fleet vehicle oversight, and equipment lifecycle evaluation.
• Practical understanding of commercial masonry operations, tools, and material handling procedures.
• Asset tracking, cycle counting, inventory control systems, and check-in/check-out enforcement.
• Thorough knowledge of OSHA safety regulations and commercial construction industry standards.

Technology & Communication Skills
• Proficiency in inventory management systems and asset-tracking software.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Physical Demands & Work Environment
• Physical Demands: This position is highly active and hands-on, operating primarily across the warehouse, outdoor yard, and active construction job-site environments. The role routinely requires standing, walking, bending, kneeling, crouching, and crawling for extended periods while diagnosing, servicing, and repairing heavy machinery and equipment. The employee must frequently lift, carry, and maneuver heavy tools, parts, and materials weighing up to 50 pounds independently, and utilize lifting equipment or team assists for heavier loads. The position requires manual dexterity and steady hands to operate specialized hand tools, power tools, and diagnostic equipment. Specific vision abilities required include close vision, distance vision, color differentiation, peripheral vision, and depth perception to inspect mechanical components and safety systems. The employee must also be able to safely climb on and around heavy construction equipment, trucks, and scaffolding systems for inspections and repairs.

• Work Environment: This role operates in a dynamic combination of an indoor warehouse facility, an outdoor secure storage yard, and active commercial construction sites. The physical environment includes exposure to moving mechanical parts, heights, vibration, loud noise levels, and changing weather conditions including extreme hear, cold, rain, and wind when working outdoors or traveling to job sites. Appropriate personal protective equipment (PPE)–such as steel-toe boots, high-visibility vests, eye protection, and hard hats–must be work consistently in compliance with OSHA and company safety standards.