HR Generalist in Neah Bay, Washington at Makah Indian Tribe

MAKAH TRIBE

POSITION DESCRIPTION

Job Title: Human Resources Generalist

SUMMARY: The Human Resources Generalist is responsible for supporting and administering recruitment, onboarding, and employee record management functions for the Tribal organization. This position ensures integrity, efficiency, and compliance of all HR processes while maintaining confidentiality and providing excellent service to employees, applicants and management.

ESSSENTIAL DUTIES AND RESPONSIBLITIES include the following:

Because of the Tribe’s commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.

Maintain comprehensive and confidential HR records, including all Tribal employee personnel files by maintaining and updating employee records in the HRIS, inputting data and transactions, reviewing documents for completeness, and follow up with staff for corrections or missing information.

Responsible for completing employee reference checks and income verifications, often coordinating with Housing, General Assistance, DSHS, banks and various lending or assistance agencies.

Maintain and update Temporary Roster on a weekly basis and distribute to the department/program managers.

Responsible for preparing bi-weekly personnel reports.

Responsible for maintaining an active recruitment and selection process for the Makah Tribal organization. This includes overseeing the applicant tracking system and job boards, posting job openings within the HRIS, and coordinating candidate interview schedules with hiring managers.

Responsible for monitoring the interview and hiring process integrity, initiating regular follow-up with hiring managers to ensure timely recruitment activities.

Administering the selection process by preparing interview packets, completing scoring, initiating background checks and reference checks.

Responsible for initiating new hire onboarding and orientation, and conversely, completing employee exits by obtaining necessary items like keys and passwords.

Responsible for notifying hiring managers when “Request to Hires” forms are received and approved.

Reviews and distributes unsolicited applications/resume to the appropriate program/department managers.

Responsible for coordinating and processing Volunteer applications.

Prepare employee files for grant/contact compliance review.

Assist the Benefits Manager and HR Specialist (DFWP) with special events.

Maintain the Xerox machine, including service calls and billing.

Serves as back-up for the HR Specialist (DFWPO).

Ensure policies and procedures are applied correctly and explained to employees as needed.

May assist with pre-employment urinalysis and alcohol testing.

Assist in the scheduling of Human Resources, Drug Free Workplace and Safety programs training.

QUALIFICATIONS REQUIREMENTS:

EDUCATION AND/OR EXPERIENCE:

High school diploma or general education degree (GED).

Two years of experience in administration or human resources

Experience in training and compliance.

Proficient with HRIS platform Applicant Tracking System and Microsoft Office/Google workspace and talent management.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules operating and maintenance instructions, and procedures manual. Ability to write routine reports and correspondence. Ability to speak effectively before groups of community members, or employees of the organization.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Must have a valid Washington State Drivers license and insurable. May be required to drive a Tribal GSA vehicle to perform job duties. If so, a driving history/background check will be conducted on the applicant.

Must be certified in Department of Transportation U/A and BAT, or the ability to obtain within 180 days from the date of hire.

This position is classified as a sensitive Tribal position. Therefore, applicants must submit to and clear a pre-employment criminal background check.

Knowledge of correct English usage, grammar, spelling, punctuation, and business letter and report writing and a variety of letter and report formats in order to prepare correspondence and reports.

Knowledge of standard office procedures necessary to provide for the smooth and efficient operation of the program by maintaining appointment calendars and schedules, tickler files, setting up meetings and conferences, etc.

Must have the ability to function effectively under pressure of time and/or demands of several tasks at once by effectively planning, organizing, and prioritizing work.

Knowledge of modern office methods, procedures, and equipment.

Ability to establish and maintain working relationships with other employees, public and private officials, and the general public; rules and office policies and procedures.

Must have excellent typing skills and computer skills. Emphasis will be on accuracy and attention to details.

Knowledge of Tribal procedures and ability to perform work and accomplish tasks in accordance with established policies and procedures, practices, and priorities, of the office and Tribal organization. This includes the ability to plan and organize work using one’s own initiative and to seek information and assistance from other sources as necessary.

Must be familiar with the cultural norms of the Makah Community.

Ability to step up to help the team even when outside of normal duties or comfort zone. Cooperates with others, values team members for their contribution and processional abilities, and always treats others with respect. Communicates ideas respectfully, honestly, and clearly, and considers the suggestions and opinions of others.

Must adhere to strict confidentiality requirements of records and information.

Adhere to all professional and ethical behavior standards.

Ability to compose routine business correspondence, i.e., letters, memorandums, reports as directed.

Ability to work with a sense of urgency and exceptional communication skills with a desire to build long, lasting relationships. This includes the ability to actively listen and adapt to situations as new information is presented.

Plans, organizes, schedules in an efficient productive manner, focuses on key priorities, effectively juggles multiple tasks. Spends time on today’s priorities, as well as preparing and planning for the future.

Solid interpersonal skills using tact, patience, and courtesy.

Demonstrated ability to remain calm, deliberate, and tactful in stressful and emotional situations or complicated issues.

Must be reliable and report to work on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Must submit to and clear a pre-employment alcohol and drug test and random testing, in accordance with the Drug and Alcohol-Free Workplace Act of 2002.

While performing the duties of this job, the employee is occasionally required to stand, walk, and sit. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate.

ACKNOWLEDGEMENT

This position description is intended to provide an overview of the requirements of the position. It is not necessarily inclusive, and the position may require other essential and/or non-essential functions, tasks, duties, or responsibilities not listed herein. Management reserves the sole right to add, modify, or exclude any essential or non-essential requirement at any time with or without notice. Nothing in this position description, or by the completion of any requirement of the job by the employee, is intended to create a contract of employment of any type.

APPLICATION PROCESS:

You may also submit a Tribal Application for this position with supporting documentation to:

Makah Tribal Council OPEN: April 29, 2026

Human Resources CLOSE: May 14, 2026

P.O. Box 115, Bldg. 71

Neah Bay, WA 98357

IT IS THE RESPONSIBILITY OF THE APPLICANT TO PROVIDE SUFFICIENT INFORMATION TO PROVE QUALIFICATIONS FOR TRIBAL POSITIONS.

PLEASE NOTE: If requirements are not met, i.e., submission of a resume in lieu of a Tribal application, or not including required certification, your application will not be reviewed and will be disqualified.

The Makah Tribal Council is an Equal Opportunity Employer and actively encourages applications from all persons regardless of race, color, religion, sex, age, national origin, marital status or ancestry, sexual orientation, gender identity, or sensory, mental, physical, or other non-disqualifying disability. Indian Preference will be applied to hiring of this position as defined in Title 25, U.S. Code, Chapter 14, Subchapter V, Sections 472 and 473.