Administrative Assistant in Rolling Meadows, Illinois at DEVELON | HD Hyundai Infracore North America LLC

Primary Duties:

Support overall administrative and operational activities. This role is responsible for assisting with vendor management, invoice and payment processing, administrative support, AP/AR-related activities, and general office and operational support functions to ensure smooth daily operations.

Responsibilities:

- Support daily administrative and operational activities for the office and warehouse

- Manage vendor communications, service requests, and follow-up activities

- Process and track invoices, vendor payments, expense reports, and related documentation through internal systems (SAP, approval systems, etc.)

- Support administrative and operational activities including AP/AR processing, inventory tracking, and documentation management

- Coordinate office supplies, company assets, and general purchasing activities

- Support general warehouse and operational activities as needed

- Prepare reports, documentation, and operational records as required

- Assist with mail/shipping operations and general office logistics

- Support compliance with company policies and operational guidelines

- Perform other administrative and operational support duties assigned by management

Recommended Skill Set:

- Administrative, AP/AR, or office operations experience preferred

- Basic computer skills including Microsoft Excel, Outlook, Word, and ERP systems (SAP preferred)

- Strong organizational, communication, and multitasking skills

- Ability to coordinate with vendors and internal departments in a professional manner

- Basic understanding of office, warehouse, and operational support activities preferred

- Ability to work independently and support cross-functional operations

- Professional attitude with strong attention to detail

Work environment and other requirements:

The work environment is primarily a non-smoking office and warehouse environment. The role primarily involves office administrative and operational support activities. Reasonable accommodations may be made for individuals with disabilities.