Talent Acquisition Coordinator at Shannon Health – San Angelo, Texas

Job Summary

The Talent Acquisition Coordinator builds, monitors, and audits personnel files upon hire/transfer. Monitors compliance of updates, licenses, certifications, etc. They assist the Talent Acquisition Specialists to source, recruit, and select staff to fulfill talent acquisition needs for the organization. They assist with other duties as assigned.

Supervises the Following Positions

Positions: N/A

Physical Requirements

• The ability to perform the duties and responsibility of the position, with or without reasonable accommodations for disabilities.
• The ability to consistently lift, push or pull loads of up to fifty (50) pounds. (Unless nursing 50)
• Sufficient strength, mobility and stamina to make frequent location and position changes, assist with patient care, and perform other physical activities of average difficulty.
• Candidates whose disabilities make them unable to meet the requirements will still be considered fully qualified if they can perform the essential functions of the job with reasonable accommodations.
• May be exposed to infectious or contagious disease.
• May have to handle emergency situations.
• May be subject to irregular hours.
• May be required to wear protective equipment such as eye protection, face protection, masks, sterile/nonsterile gloves, isolation gowns.
• May be exposed to toxic/caustic/chemicals/detergents.
• Physical activities include continuous sitting, and occasional walking, standing, bending, squatting, climbing, kneeling and twisting.
• Activity Conditions (Occasionally, Frequently, Continuously):
  • Sitting- Frequently
  • Walking- Frequently
  • Standing- Frequently
  • Bending-Occasionally
  • Squatting- Occasionally
  • Climbing-Occasionally
  • Kneeling-Occasionally
  • Twisting-Occasionally

Visual and Hearing Requirements

• Must be able to see with corrective eye wear.
• Must be able to hear clearly with assistance

Working Conditions

Primarily Works in a well-lighted and air-conditioned environment with period of heavy workload and stress. This role may include working in less-than-ideal home conditions, which can include exposure to extreme temperatures and environments that may not meet typical cleanliness standards such as clutter, unkept surfaces, and homes with pets. Works in various conditions.

Performance: Essential Functions

Decision Making: Ability to make decisions and takes appropriate action based on the information they have. Recognizes own limitations and consults with the supervisor, manager, or team member when appropriate.

Time Management: Works efficiently and manages duties to ensure that tasks are completed with accuracy and within the scheduled shift or reasonable amount of time.

Quality & Quantity: Demonstrates accurate, knowledge and skill to carry out job duties. Follows departmental work policies and procedures. Speed and consistency of output and time utilization of job duties.

Computer Knowledge & Electronic Equipment Use: Demonstrates ability to consistently utilize electronic equipment and online computer programs to perform job duties, including electronic documentation, and order entry.

Resource Utilization: Consistently utilizes and maintains supplies and equipment to minimize lost charges and unnecessary equipment repair-replacement.

Confidentiality: Adheres to established policies on privacy and security requirements for compliance with the Health Insurance Portability and Accountability Act (HIPAA), as applicable by Shannon Policy.

Performance: Position Specific Essential Functions

• May be required to assist with reviewing position requisitions to ensure they are accurate and complete. Effectively utilizes applicant tracking system (ATS) to post positions on website and related external websites; Utilizes ATS to track and update candidates, review and screen candidates, and document candidate disposition.
• Ensures compliance to all applicable laws, regulations, and policies; Documents HR policies and procedures when needed; Conducts file audits when needed.
• Ensures compliance with required new hire/transfer documentation; communicates to new hire/transfers regarding timelines for required documentation, as needed.
• Assists Talent Acquisition Specialists with new hires for New Employee Processing and New Hire Orientation and conducts New Hire Processing as needed; Coordinates the completion of new hire Processing paperwork. Ensures thorough, accurate, and timely submission of new hire paperwork; May generate communications with candidates.
• Works with internal customers (Senior Leaders/Directors/Managers/ Supervisors) to learn of staffing needs in various areas. Actively participates in staffing update meetings when requested; Communicates with department Managers regarding hires made and provides new hire contact information.
• Strives to provide exemplary customer service to both internal and external customers, understanding the important role that human resources plays in the success of the organization. Continually seeks out ways to meet or exceed customer needs; Answers employee inquiries as they arise; Seeks out process improvements and overall efficiencies within the HR department.
• Performs other duties as assigned.

Qualifications

Education

• Required
  • High School Diploma, GED, or equivalent

Experience:

• Preferred
  • One year of experience in a Medical office
  • One year of experience in Recruiting/Human Resources

Certification/Licensure:

• Required
  • Valid Texas Driver’s License