Director of Finance - Hillside Pines Long Term Care in Bridgewater, Nova Scotia at Hillside Pines

POSITION SCOPE

Under the direction of the Chief Executive Officer (CEO) the Director of Finance is responsible for the maintenance of accounting, payroll and budgeting systems, including financial management financial reporting, internal control, budgeting, and forecasting. In addition, he/she is responsible for ensuring accurate and timely production of statements and analysis to keep Hillside Pines on target financially and within budget. The Director of Finance is also responsible for overseeing the operation of the business office.

ACCOUNTABLE TO

• The Director of Finance reports to the CEO

RESPONSIBILITIES & PERFORMANCE EXPECTATIONS

• Promote and encourage through one’s actions the Mission, Vision, and Values of Hillside Pines.

• Demonstrated commitment to the Eden Philosophy of Care for Elders to assist in combating loneliness, helplessness, and boredom.

• Demonstrated commitment to the provision of the best quality of care and service to the Elders and Care Partners of Hillside Pines.

• Honesty and a high level of integrity are always expected.

• Supervision of office personnel.

• Ensure adequate system of control and financial accounting in accordance with generally accepted accounting principles for non- profit, government funded organizations.

• Initiate, implement, and maintain all internal and external financial reporting, budgeting and forecasting functions.

• Maintain general ledger functions including:

- Input of recurring journal entries, accrual entries, standing entries and budget figures.

- Adequate controls on all assets and liability reconciliation.

- Adequate controls of all assets including cash, inventory, and fixed assets.

- Post all accounts receivable to general ledger and ensure proper reconciliation between subsidiary ledgers and control accounts. Take proper investigate/corrective action should an account not reconcile.

- Reconciliation of Capital Funding Certificates on completion of Department of Seniors and Long-Term Care- (DSLTC) approved projects.

- Reconciliation of Elder accounts on a quarterly basis submitted to DSLTC

• Maintain accurate records for Hillside Pines’ operation, enriched housing, trust, donation, and investment accounts as well as ongoing capital projects/expenses.

• Maintain a system of recording, posting and reconciling Elders cost of care charges, personal use accounts and trust accounts. Take immediate corrective action on any overdrawn balances or other problem areas.

• Ensure the input, balance, and preparation for all daily invoices for payment by Hillside Pines, trust accounts and enriched housing. Process EFT and/or cheques for payment.

• Compiling and analyzing monthly departmental financial statements to the CEO and Board of DIrectors. Supporting and educating managers on their respective budgets to ensure they are within guidelines.

• Provide audit reports and assistance to the Auditors and to external auditors for the provincial and federal governments when required.

• Coordinate and plan the year- end audit in conjunction with the auditors and address/ implement auditor’s recommendations.

• Assist the CEO in preparation for the annual budget, business, and capital project plans.

• Ensure timely submission of HST report to Canada Revenue Agency twice a year.

• Monitor and provide an analysis of the Workman’s Compensation Benefits and costs. Ensure with appropriate manager that WCB coverage is appropriate for contractors, volunteers, students, etc. Yearly reporting of Hillside Pines’ contractors to WCB.

• Manage and oversee payroll processing:

- Ensure accurate payroll input, balancing and calculations.

- Maintain records of bi-weekly payroll reports. (Payworks linked to Sage)

- Compliance of bi-weekly and monthly obligations to Canada Revenue Agency, Worker’s Compensation Board of N.S., and employee/ employer benefit contributions such as medical/health benefits and pension plans.

- Ensure care partner benefits are reconciled to payroll.

- Annual balancing and preparation of T-4’s and the submission of tax reporting obligations to Canada Revenue Agency.

- Oversee employment law compliance and compliance to regulatory concerns.

• Provide assistance and trouble shooting with payroll when required and perform duties of Administrative/ Payroll Assistant when required.

• Prepare cost of care invoices and ensure elder admission agreements are signed by the Elder or authorized representative prior to admission date. Identify any problem areas related to payment of accounts prior to admission. If resolution cannot be identified, inform CEO of issues. Set up electronic funds transfer for elder accounts.

• Maintain petty cash and ensure it is always balanced. Ensure receipts are signed by Elders and care partners when money is received from the Business Office.

• Attend Finance and Board meetings; being prepared to answer questions related to the finances.

• Respect the care partner’s, Elders’, and family’s right to confidentiality.

• Initiate, support, and encourage a healthy workplace environment.

• Participate as a senior manager on various committees. as needed.

• Develop policies and procedures as they pertain to the labour laws, HR records and financial services of Hillside Pines.

• Familiarize and develop an understanding of DSLTC policies and procedures.

• Compile financial claim and summary claim forms on a monthly basis, including the elder movement report and special needs invoices.

• Manage insurance policies, ensuring there is adequate coverage and payments are up to date.

• Promote a care partner - oriented organizational culture that emphasizes quality, continuous improvement, care partner retention, development, and optimal performance.

• Related and other duties may become necessary for the operation of the Home and may be assigned by the CEO.

QUALIFICATIONS

• Post secondary education/training in accounting with a minimum of five years experience in a busy office environment.

• Be strong in fundamental accounting skills and knowledge of generally accepted accounting principles for non-profit, government funded organizations, preferably long-term care.

• Thorough knowledge of Sage 300 computerized accounting programs, and other software programs related to payroll (Payworks), Microsoft Word and Excel.

• Demonstrate strong organizational skills and the ability to prioritize work responsibilities.

• Ability to demonstrate a high degree of confidentiality, maintaining the privacy of staff, Elders, and their families at all times.

• Proven strong interpersonal/communication skills with the ability and attitude to function in a team-oriented environment.

• Must be bondable.

• Working knowledge of Human Resources, policy development, website development and/ or other skills transferrable to assist in Hillside Pines’ Vision “A Great Place to Live and Work” is a definite asset.

• Display an understanding and patience working with the Elders who live at Hillside Pines.

• Demonstrate competence to provide quality care to the elders of Hillside Pines in recognition of the homes mission, vision, values, and the Eden Alternative Philosophy.

• To become a Certified Eden associate or willing to train as same.

EMPLOYMENT VARIABLES

• Able to work independently in a busy, often stressful (multiple demands on time) office environment.

• Hours of work- Monday to Friday 8-4 or 9-5 most days with occasional evenings related to elder functions.

Apply in writing with resume to: ceo@hillsidepines.com

77 Exibition Drive, Bridgewater, NS B4V 3T8

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