HR Analyst & Operations Specialist in CHICAGO, Illinois at Evangelical Covenant Church

Summary

The HR Analyst & Operations Specialist is responsible for HR data analysis to provide insights that support strategic decision-making within the organization and the efficient and accurate management of both digital and physical employee records, including personnel files. This position also provides general support to the operations team.

Responsibilities

Digital Records Management:

· Maintain super user proficiency with the HRIS (HR & Payroll, Time & Labor, Performance, Recruiting, Workflows, Reporting, etc.) ensuring data integrity and security.

· Troubleshoot technical issues with HRIS with service team and/or IT as needed.

· Develop and implement standardized procedures for data entry and record management within the HRIS.

· Provide user support to HR team and employees as needed.

· Develop standardized and ad hoc HRIS reports, providing data for analysis and decision-making.

· Ensure data privacy and security within all digital recordkeeping systems.

· Collaborate with the finance team to ensure consistency in data management practices.

Personnel File Management:

· Maintain and update employee personnel files, ensuring accuracy, completeness, and confidentiality.

· Regularly audit personnel files to ensure compliance and identify any missing or outdated documents.

· Manage the retention and destruction of personnel records according to established legal guidelines and organizational policies.

· Process employee paperwork, including new hire documentation, performance reviews, and termination paperwork, ensuring proper filing and data entry.

Data Collection & Analysis:

· Review, track, and document compliance with mandatory staff training, continuing education and assessments.

· Facilitate the SpiderGap Assessment tool as requested.

· Gather and compile HR data from various sources, including the HRIS, employee surveys, etc.

· Analyze HR data to identify trends, patterns, and insights related to employee demographics, compensation, benefits, turnover, performance, and other key metrics.

· Conduct ad-hoc data analysis to answer specific organizational questions.

Reporting & Presentation:

· Prepare and present HR reports including staffing, retention, break downs by location for RTO, turnover, org structure, etc.

· Produce HR presentations using Power Point, Indesign, Adobe.

· Visualize data in a clear and concise manner.

· Translate complex data into easy-to-understand insights for non-technical audiences.

Process Improvement:

· Identify opportunities to improve HR processes through data analysis and insights.

· Develop written procedures for HR processes.

· Monitor the effectiveness of process improvements and make adjustments as needed.

Payroll Support:

· Collaborate with finance team on payroll-related data and processes.

· Creates and delivers payroll-related employee education tools and communications.

· Maintains working knowledge of payroll and benefits related labor law. For example: Fair Labor Standards Act, One day rest in 7, Illinois Department of Labor wage and hour laws.

· Complete data entry for payroll items as needed.

· Conduct regular audits of payroll data to ensure accuracy and compliance.

Contract Management

· Manage the review, update, and termination of vendor and individual contracts. Maintain contractor census. Conduct bi-annual audit for compliance. Ensure accurate and complete file storage and organization ensuring easy retrieval to answer questions and resource HR team and supervisors.

· Develop and distribute education tools for supervisors around contractor compliance, accurate MPA agreement completion, and appropriate classification.

General Support

· Provide research and administrative support to HR Team members as requested.

· Serve as a first responder to Covenant office phone, email or reception area as scheduled.

· Perform other duties as assigned.

Qualifications:

Bachelor's degree in Human Resources, Business Administration, or a related field. 2-3 years of experience in HR records management and/or HR analytics. Experience with HRIS systems required. Knowledge of employment laws and regulations. Excellent attention to detail and organizational skills. Strong analytical and problem-solving skills. Proficiency in Microsoft Excel and other data analysis tools. Proficiency in Microsoft PowerPoint. Ability to maintain confidentiality and handle sensitive information with discretion. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Strong desire to effectively resource and support staff. A commitment to the Evangelical Covenant Church's mission.