Junior Operations at Voltai – Menlo Park, California

About VoltaiVoltai is the leading AI company building agentic systems and frontier foundation models for semiconductor and electronics design. Backed by Sequoia Capital, we’re putting AI in the hands of hardware engineers in over 70% of the world’s largest semiconductor and electronics companies to have effortless control over their next-generation chip and board designs, powering the future of automotive, industrial automation, consumer electronics, IoT, and semiconductor manufacturing.
About the TeamOur founding team consists of IOI/IPhO olympiad medalists, Stanford professors, ex-CTO of Synopsys, and our business leadership has scaled revenue in their previous companies to over $1.5bn. At Voltai, we are combining the world’s best talent in the intersection of software and hardware.

Key Responsibilities Run core operations

• Handle core operational tasks, including payroll, accounting, invoices, bonuses, equity management, laptop procurement, and contracts.
• Identify, vet, and work with vendors for essential services, such as website development, trademark filings, and legal counsel.
• Build and maintain relationships with customers by organizing events, sending personalized gifts, and hosting potential customers, etc.
• Identify and participate in events to network with potential clients and partners.
• Act as an account executive or user liaison when required.
• Assist with special projects and initiatives as needed, providing administrative support to ensure their success.
• Facilitate communication across teams, helping to maintain alignment and drive progress on key objectives.

Executive operations

• Manage and optimize the schedules of our executive team, ensuring efficient time management.
• Manage and prioritize incoming requests, ensuring executives are informed and prepared for upcoming commitments.
• Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
• Organize travel arrangements, including flights, accommodations, and itineraries.

Qualities We Value

• Organized and Detail-Oriented: A keen ability to manage multiple tasks efficiently, with strong attention to detail.
• Proactive: A self-starter who anticipates needs and takes initiative to address them before they become issues.
• Confidentiality: Ability to handle sensitive information with discretion and maintain a high level of professionalism.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively with all levels of the organization.
• Adaptability: Comfortable working in a fast-paced environment with shifting priorities and demands.

Required Skillsets

• Proven experience as an Executive Assistant or in a similar role.
• Exceptional organizational and time-management skills.
• Proficiency with office software, including Microsoft Office and Google Workspace.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Experience in a startup or high-growth environment is a plus.

Our Benefits

• Unlimited PTO: Recharge when you need it, no questions asked.
• Comprehensive Health Coverage: Medical, dental, and vision insurance for you and your dependents.
• Free Meals and Snacks: Daily lunches, dinners, and snacks in the office.
• Professional Growth: We invest in your continuous learning and offer opportunities to expand your skills.
• Visa Sponsorship: We welcome global talent and provide visa sponsorship to support qualified candidates.