Information Specialist III - HRIS at St. Louis County, Minnesota – Duluth, Minnesota

This position performs work assignments within the HR/Payroll system in the Human Resources Department and several time collection applications. The position involves skilled information processing work applying a system of specialized departmental work rules, methods, procedures and operating precedents to perform a variety of customer service and records maintenance functions. For further information on this position, please contact Colleen Effinger at 218-725-5063.

The Human Resources Department position's duties include, but are not limited to the following: Process personnel transactions in a lead-worker capacity for Civil Service System employees; answer HR/Payroll employee record questions from HR Department or other staff and develop/document procedures to automate processes where applicable; create and update systems to generate leave accruals, pro-rate employee benefits, and support implementation of labor contracts; create queries from database tables for reporting purposes, participate in training end-users on time sheet applications, employee self-service and the HR/Payroll system. In addition, the incumbent will also perform updates to the HR Department internet/intranet sites, coordinate calendars, schedule meetings, create/organize files and prepare written correspondence for professional and management staff in the Department.

The salary range reflected above is the normal hiring range for 2025. The full salary range, including longevity pay, is $23.73 - $33.03 per hour.

This position is part of the Confidential Unit represented by Confidential Public Employees Association.

St. Louis County does not participate in E-Verify. All employees must be continuously authorized to work in the United States, for St. Louis County, on a full-time basis. St. Louis County does not provide sponsorship for employment visas.

An employee in this class performs specialized information processing and customer service functions that require experienced judgment to analyze and resolve operational issues and respond appropriately to service demands of the work unit. Duties include explaining departmental regulations, policies and procedures and communicating work related judgments and decisions to customers; and extracting, analyzing and interpreting information from various sources to process records, reports, correspondence, data bases, etc., in accordance with standard procedures requiring the employee to exercise experienced judgment in problem solving and adapting procedures to address work situations. The work is performed under the direction of assigned supervisory staff.

These work environment factors are general in nature and may vary depending on the specific position being filled. CONSTANT: Near and midrange vision; visual accommodation; hear within 20 feet; grip; pinch and hand dexterity; and work inside. FREQUENT: Push/pull up to 15 pounds; lift and carry up to 10 pounds; far vision; bend neck; rotate neck; reach; sit; talk/speak; work alone, with, or around others. OCCASIONAL: Move about; reach above shoulder; rotate at waist while sitting or standing; stand; static neck position; stoop/bend; walk; right and left wrist turn; customer/public contact; clients with behavioral challenges; depth perception; field of vision; color vision; extended days; and drive.
MINIMUM QUALIFICATIONS (Pass/Fail):

• Five (5) years full-time paid verifiable clerical experience; OR an equivalent combination of education and/or experience as determined by the Director of Human Resources.
• Demonstrated ability to operate personal computer-based systems.
• Proficiency, as defined by the Civil Service Commission, in operating word processing software.
• Ability to type from clear copy at a rate of 40 w.p.m./net.

Preferred Qualifications:
Knowledge of and experience working with human resources/payroll information systems, Excel Spreadsheets, Access Databases and computerized information systems using intermediate-level formulas, system logic and detailed parameters.

RATING SYSTEM:
WRITTEN ASSESSMENT (Pass/Fail):
The written assessment can be taken after submitting a completed application. Assessments are by appointment only and can be made by contacting Human Resources at 218-726-2422. Assessments are offered Monday through Friday between the hours of 8:00 a.m. - 2:00 p.m. in the St. Louis County Human Resources Department, located in the Duluth Court House, 100 N. 5th Avenue West, Room 1, Duluth, MN.

When you arrive for your appointment, you must provide picture identification, and the system generated ID number assigned to you by the online application system. Calculators are permitted. Digital cameras and other communication devices containing calculator functions are NOT permitted. Please allow for up to 2 hours for the completion of this assessment.

You must complete the written assessment by Monday, February 9, 2026.

Supplemental Questions will be 100% of the scoring process:
Points will be awarded based on the applicants answers to supplemental questions 9, 10 & 12-23.

Experience beyond ten years may be included on the application for purposes of meeting minimum qualifications or informing the hiring authority of your complete employment history.

Please Note: When answering the supplemental questions on the website, the webpage may time out after 30 minutes. It's recommended you draft your answers in a separate document and copy/paste the answers into the application when you're finished writing. Failure to answer and save all of the questions on the "Supplemental Questions" page within 30 minutes may result in the deletion of your answers by the application system.

TENTATIVE RECRUITMENT & SCREENING PROCESS SCHEDULE:

• January 22, 2026 - Applicant screening will begin
• February 9, 2026 - Written assessment must be completed
• Week of February 9, 2026 - Supplemental question rating to be completed
• Week of February 23, 2026 - Interviews to be conducted

ESSENTIAL FUNCTIONS:
The essential functions for this position are listed under the "ILLUSTRATIVE EXAMPLES OF WORK" on the specification, available in the Human Resources Department or online at www.stlouiscountymn.gov/jobdescriptions.

VETERANS PREFERENCE:
If you are eligible to apply for Veterans Preference, please attach to your application a copy of document(s) listed for the option that applies to you:

• Veteran: DD214 noting character of service
• Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months.
• Spouse of Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months & marriage certificate. (Eligible only if Veteran is unable to qualify because of the disability.)
• Spouse of Deceased Veteran: DD214, Marriage Certificate and Death Certificate.

Please refer to Minnesota Statute 197.455 for additional requirements. Click Here.

PHYSICAL-MEDICAL STANDARDS:
Qualified applicants must be able to perform the essential functions of the position with or without reasonable accommodation. Applicants selected must meet the physical requirements for the position.

DRUG TESTING:
Applicants selected for appointment must take and pass a drug test.

BACKGROUND CHECK:
Applicants selected for appointment to a position with St. Louis County are subject to a background investigation.

EMPLOYMENT ELIGIBILITY VERIFICATION:
All new employees must submit documentation verifying identity and employment eligibility within three days of their first day of employment.

PROBATIONARY PERIOD:
Appointees to the position must successfully complete a twelve-month probationary period prior to being certified for permanent employment.

NON-DISCRIMINATION:
St. Louis County is an equal opportunity and veteran-friendly employer.