Community Outreach & Program Coordinator (Part-Time) at Snowbird Agility Inc – Frederick, Maryland

Support an industry-focused Small Business Advisory program. This role is outreach-heavy: you will call and email small business owners and community partners to secure commitments for sector-specific sessions, while also handling the administrative coordination required to run smooth, well-prepared meetings in Frederick.

Key Responsibilities

1) Community Outreach & Recruitment

- Make outbound calls/emails to recruit participants and confirm commitments.

- Build relationships with chambers, trade groups, incubators, and local leaders to identify candidates.

- Manage invite lists, waitlists, and follow-ups; maintain balanced representation by county and sector.

2) Participant Coordination & Communications

- Send invitations, confirmations, reminders, and pre-work instructions on a consistent cadence.

- Collect and quality-check participant materials (100-word bios, county, role, key issues).

- Coordinate logistics for the virtual prep workshop and day-of attendance.

3) Program Administration & Event Support

- Maintain trackers for outreach status, RSVPs, bios, and contact notes.

- Prepare simple materials (rosters, agendas, sign-in sheets, packets) and support on-site logistics.

4) Follow-Through Support

- Help track action items and support monthly participant updates after each session.

Required:

- Strong phone skills and comfort making the ask; able to secure commitments professionally.

- Organized, reliable, and detail-oriented; able to manage multiple deadlines.

- Clear written communication and strong follow-up habits.

- Comfortable using Google Workspace (Docs/Sheets/Forms), calendar tools, and Zoom.

Preferred:

- Interest in political science, public policy, civic engagement, or government.

- Experience in community outreach, organizing, inside sales/account management, event coordination, or public service.