Community Outreach & Program Coordinator (Part-Time) in Frederick, Maryland at Snowbird Agility Inc
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Job Description
Support an industry-focused Small Business Advisory program. This role is outreach-heavy: you will call and email small business owners and community partners to secure commitments for sector-specific sessions, while also handling the administrative coordination required to run smooth, well-prepared meetings in Frederick.
Key Responsibilities
1) Community Outreach & Recruitment
- Make outbound calls/emails to recruit participants and confirm commitments.
- Build relationships with chambers, trade groups, incubators, and local leaders to identify candidates.
- Manage invite lists, waitlists, and follow-ups; maintain balanced representation by county and sector.
2) Participant Coordination & Communications
- Send invitations, confirmations, reminders, and pre-work instructions on a consistent cadence.
- Collect and quality-check participant materials (100-word bios, county, role, key issues).
- Coordinate logistics for the virtual prep workshop and day-of attendance.
3) Program Administration & Event Support
- Maintain trackers for outreach status, RSVPs, bios, and contact notes.
- Prepare simple materials (rosters, agendas, sign-in sheets, packets) and support on-site logistics.
4) Follow-Through Support
- Help track action items and support monthly participant updates after each session.
Required:
- Strong phone skills and comfort making the ask; able to secure commitments professionally.
- Organized, reliable, and detail-oriented; able to manage multiple deadlines.
- Clear written communication and strong follow-up habits.
- Comfortable using Google Workspace (Docs/Sheets/Forms), calendar tools, and Zoom.
Preferred:
- Interest in political science, public policy, civic engagement, or government.
- Experience in community outreach, organizing, inside sales/account management, event coordination, or public service.