Events Specialist at Coconut Creek, Florida – Coconut Creek, Florida

Hiring - Events Specialist

Pay Rate: based on skills and experience

Hours: 8:30 am -5 pm Monday – Friday with flexibility

Location: Coconut Creek, FL

Junior Achievement of South Florida empowers our youth with the knowledge, ability, and confidence to navigate their futures, drive our economy and lead our community. We are looking for individuals who are passionate not only to our mission, but also about being part of the innovative and energetic culture at JA.

What is in it for you:

Professional development assistanceMedical insurance, Dental, Vision, HSA, Life, DDA403(B) with matchingPaid time off, sick, and Paid HolidaysFlexible scheduleBonus Pay

Summary:

The Events Specialist works with members of the Junior Achievement of South Florida team to create, produce, and manage approximately 10 events each year that support JA’s educational programs. This person is a critical member of the JA team and works closely with fellow staff from all departments, as well as volunteers, to achieve the goals of each event. The Events Specialist reports to the Development & Events Director and shares in the direct oversight of all details for each event. In addition to assisting with fundraising and facility rental events, this position also leads the Events team’s coordination efforts of JA’s program-related events. The Events Specialist is a salaried position, that often requires a flexible work schedule as many events may require early mornings and/or evenings and weekends.

What you will do:

Special Events

• Assist with executing vision of the Development & Events Director and JA clients/supporters
• Work closely with Development & Events Director to support the execution of event project workplans to manage all details of each event, including all tasks associated with each event such as person responsible, project themes, marketing, guest activities, décor, entertainment, food and beverage, etc. (workplans are administered within JA’s project management system)
• Work with Program Managers and leads the logistic and external vendor coordination efforts for the execution of memorable programming events
  • Assist with creating event sponsorships and budgets
  • Manage guest lists, seating charts and name tags
• Keep accurate financial records by tracking revenue (sponsorships, ticket sales, auctions, tracking of cash, in-kind donations etc.) and expenses associated with each event
  • Maintain event budgets and monthly reconciliations

• Managing JA staff and volunteer teams for events
• Solicit and collect auction items and upload/track auction items in (BidPal)
• Ensure all event contacts are properly documented into BCRM (JA’s contact management system)
• Work with Senior Marketing Manager to ensure events are promoted in a timely and effective manner (before, during, and after event dates) to ensure event sponsors receive proper recognition and benefits
• Work with vendors throughout the event process (set up and breakdown) to ensure contracts are properly fulfilled, JA World building regulations and safety guidelines are followed
• Communicate with clients that rent the JA facility, including collecting required documents before the event, greeting clients, assisting with troubleshooting throughout the event, coordinating external food and beverage services, etc.
• Participate in post-event debrief meetings, documenting suggestions from team members, volunteers and guests to continue to improve events
• Perform other special event and rental facility event duties as assigned

Facility Rentals:

Assist Events Manager in communicating with clients that rent the JA facility including collecting required documents before the event, greeting clients and assisting with troubleshooting throughout the event, coordinating internal food and beverage services, etc.Assist Events Manager with ensuring correct insurance and other key documents are properly managed for each eventAssist Events Manager with performing other special event and rental facility event duties as assigned.

What you will need:

• A minimum of 3 to 5 years in event management (preferably with experience in nonprofit industry)
• Bachelors’ degree in related field or the equivalent in extended experience.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint required. SharePoint and/or Teams a plus) and advanced computer literacy
• Experience with Adobe, Blackbaud (Raiser’s Edge, BCRM), QGiv and/or BidPal Software is a plus
• Exceptional customer service skills
• Proactive leadership attributes, including the ability to motivate others to work together as a cohesive team
• Successful project management skills; Ability to handle several projects simultaneously in a dynamic, team-oriented environment and effectively manage workflow to meet deadlines
• Excellent oral/written communication skills
• Effective managerial, project management and customer service skills
• Results and solutions-oriented
• Ability to maintain a positive attitude and achieve event goals in high-pressure situations
• Highly organized; Ability to help create the desired organizational culture
• Unquestionable personal code of ethics, integrity, diversity and trust
• Build trust internally and externally, and project a professional image
• Discretion to handle confidential information
• Takes initiative
• High level of attention to detail
• Resourcefully solves challenges

Who we are:

Junior Achievement of South Florida (JA) empowers our youth with the knowledge, ability, and confidence to navigate their futures, drive our economy and lead our community. We are looking for individuals who are passionate not only to our mission, but also about being part of the innovative and energetic culture at JA.

JA provides real-world training in financial literacy including budgeting, spending, investing and the use of credit; offers cutting-edge skill-building opportunities that enable young people to explore meaningful, productive careers; teaches students how to start businesses; and introduces entrepreneurial values that strengthen workplaces. Last year, with the help of over 7,100 trained corporate and community volunteers, JA delivered over 20 various programs to almost 50,000 students in classrooms throughout Broward and south Palm Beach counties and at JA World Huizenga Center at the Lillian S. Wells Pavilion, a first-class facility housing JA BizTown and JA Finance Park. For more information about Junior Achievement of South Florida, visit www.JASouthFlorida.org. Follow JA on social media @jasouthflorida.

Junior Achievement of South Florida participates in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For all new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' located near the bottom of the page.