Admin Assistant/Reception at Colorado Springs World Arena – Colorado Springs, Colorado

Job Title: Operations Administrative Assistant

Where: Colorado Springs, Colorado

Employer: Colorado Springs World Arena, a 501(c)(3) Nonprofit Organization,

dba The Broadmoor World Arena

Reports to: Senior Operations Manager, Broadmoor World Arena

Job Classification: Part Time, Hourly, Non-Exempt

Salary Range: $20-$22/hr. depending upon qualifications and experience,

Assigned Facilities: World Arena, Pikes Peak Center for the Performing Arts, World Arena

Ice Hall

Summary:

The Colorado Springs World Arena owns and independently operates The Broadmoor World Arena,

the premier sports and entertainment venue in southern Colorado, and the adjacent World Arena Ice

Hall. The Arena is a 7,500-seat multipurpose facility and the Ice Hall, with two sheets of ice, is a US

Olympic and paralympic Committee-designed Olympic Training Site for the U.S. Figure Skating and

hold of The Broadmoor Skating Club. CSWA also operates, under contract with El Paso County, the

2,000-seat Pikes Peak Center for the Performing Arts, home of the Colorado Springs Philharmonic

Orchestra.

In coordination with and at the direction of the Senior Operations Manager and/or higher authority,

this position is primarily responsible for supporting the Operations Department in accounting,

purchasing, personnel concerns, and organizational assistance for the Broadmoor World Arena, Ice

Hall, and Pikes Peak Center.

Job Functions:

➢ Process accounts payable; ensure accuracy and timeliness of processing payment information.

➢ Reconcile expense reports and company credit card transactions.

➢ Assist with maintaining employee time and attendance records.

➢ Prepare basic financial reports and summaries for management review.

➢ Coordinate purchasing of office supplies, materials, and equipment according to company

policies.

➢ Source with vendors to secure cost-effective and high-quality goods and services.

➢ Maintain accurate records of purchase orders, deliveries, and vendor contracts.

➢ Assist with recruitment coordination (posting jobs, scheduling interviews, processing

applications).

➢ Support management with internal communications.

➢ Maintain calendars for leadership staff and operations projects.

➢ Ensure compliance with company policies and confidentiality standards.

➢ Participate in work planning for facility maintenance and operations.

➢ Monitor expenditures for equipment, materials, and supplies.

➢ Perform related duties and responsibilities as required.

Qualifications:

➢ Must have excellent customer service skills with a willing and pleasant attitude.

➢ Must have strong communication skills in the English language with attention to detail.

➢ Minimum of Associates’ Degree preferred; Bachelor’s Degree is highly preferred.

➢ Proficient computer skills including knowledge of windows-based computers, word

processing, spreadsheet, presentation applications and Internet navigation.

➢ Ability to work independently, but still as a part of the overall team atmosphere helping

promoters, tenants, clients, co-workers and managers as required.

Intellectual/Social, Physical Demands and Work Environment:

The intellectual/social, physical demands and work environment characteristics described here are

representative of those that must be met by an employee to successfully perform the essential functions of this

job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential

functions.

Intellectual/Social demands:

• While performing the essential functions of this job, the employee is continuously asked to multi-task

under time limits. Position requires constant attention to precise details and accuracy of specified

standards including: following simple to complex (more than 3 steps) instructions, and concentration

which frequently extends beyond 30 minutes at a time. This position also requires constant use of

interpersonal skills including: ability to foster collaboration, being able to recognize and resolve conflicts,

being able to openly communicate in writing and verbally with clients.

Physical demands:

• While performing the essential functions of the job, the employee occasionally moves about inside the

office to access storage areas, cabinets and office machinery; constantly moves about the facilities and

production sites to service clients and monitor work; constantly communicates via telephone, email and

in-person with others to exchange accurate information.

Work environment:

• The essential functions of this position are usually performed indoors. The noise level in the work

environments is usually moderate to loud during events and minimal during non-event times.

EOE. DFWP.

This job description is subject to change.