Emergency Management Coordinator at County of Jackson – Black River Falls, Wisconsin

POSITION SUMMARY

Applications will be reviewed beginning two weeks from the posting date. The recruitment may be closed at that time or extended as needed.

The primary responsibility of the Emergency Management Coordinator is to design, implement, and coordinate an ongoing emergency management program, pursuant to applicable Federal, State and local laws, rules and regulations as outlined in Wisconsin State Statutes 323 and Jackson County Ordinances; Reviews and recommends policy procedure updates and changes. The position of Emergency Management Coordinator performs functions and duties as directed by the Sheriff and Chief Deputy Sheriff. Approximately 100% is spent in Emergency Management Administration with 30% of this time being allotted to Emergency Planning & Community Right to Know Act (EPCRA) Grant Administration. The Emergency Management Coordinator is supervised by the Sheriff/Chief Deputy and has general oversight by the Law Enforcement Committee.
(Municipal and County):

• Develops and promulgates emergency management plans for the County, including planning for joint action municipalities, consistent with the State plan of emergency management
• Coordinates and assists in the development of non-joint action municipal emergency management plans within the County and integrate such plans with the County plan
• Directs the County and joint action municipality emergency management programs.
• Directs countywide emergency management training programs and exercises
• Advises the State Administrator of Emergency Management of all emergency management planning for the County and render such reports as may be required by the Administrator
• Directs the County and joint action municipalities in emergency management activities and coordinates the non-joint action municipal emergency management activities within the County in case of a state of emergency proclaimed by the Governor or the County, subject to the coordinating authority of the State Administrator
• Performs such other duties relating to emergency management as may be required by the County Board
• Directs the municipal emergency management organization
• Develops, promulgates and integrates into the County plan, emergency management plans for the operating services of the municipality
• Directs participation of the municipality in such emergency management training programs and exercises as may be required on the County level or by the State Administrator
• Assists all administrative duties necessary for the rendering of reports and procurement of federal matching funds for each municipality requesting such funds
• Directs the activities of the municipal emergency management organization in case of a state of emergency proclaimed by the County or the Governor
• Updates and maintains Emergency Support Functions (ESF) as required by the state (currently known as Emergency Operations Plan - EOP)
• Ensures compliance with the National Incident Management System (NIMS) as required by the state
• Assists with coordinating, advising, and administering the activities of the Local Emergency Planning Committee (LEPC); coordinates with industry, businesses and public agencies, all activities to related emergency planning
• Coordinates and maintains an ongoing grant program designed to provide the County with funding support for programs and to assist municipalities in the procurement of equipment or materials; assists in audit/review of grant requirements
• Maintains records of emergency operation and recovery period to satisfy audit requirements.; prepares reports on such when necessary or directed
• Recommends the annual budget and prepares an annual report on emergency management programs
• Performs assessments and documents disaster damage; provides necessary reports to Wisconsin Emergency Management pursuant to required time frames; directs efforts of other agencies involved with post-emergency restoration activities; Review claims submitted by a local agency seeking reimbursement for actual reasonable expenses incurred under State Statutes 323 and County Code 6
• Provides positive working relationships between the Jackson County Sheriff’s Office and all other municipal, county, state, and federal agencies as needed

• Develops and coordinates programs and activities necessary for the implementation and administration of the Superfund Amendment and Reauthorization Act (SARA), also known as EPCRA
• Serves on-call at all times to respond to emergencies; attends early morning, evening, and weekend meetings and events only as needed or directed
• Reviews and recommends changes to department policy to comply with Federal, State, and County laws and regulations
• Identifies and implements department training needs
• Coordinates and records training; informs Chief Deputy Sheriff and/or Sheriff of all actions taken
• Approximately 100% is spent in Emergency Management Administration with 30% of this time being allotted to EPCRA Grant Administration

Qualifications and Education Requirements

• High School Diploma or equivalent
• Associate’s Degree in Communications, Business or Public Administration, Public Relations, Emergency Planning, or related field; Bachelor’s Degree preferred
• Six (6) years’ experience in emergency services, law enforcement, firefighting, emergency planning, and/or safety and security

• Equivalent combination of education and experience may be considered

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge

• Knowledge of pubic safety communication methods and techniques

• Knowledge of public safety, security operations, rules, regulations, precautions, prevention, and the protection of people, data and property
• Knowledge of laws, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process

• Knowledge of government organizations, at the State, Federal and Local levels. Laws, rules and regulations pertaining to emergency management operation, emergency communications systems, nature of hazardous materials and employee supervisory principles
• Basic knowledge of computers

Skills

• Excellent interpersonal skills in dealing with the public in enforcement situations required
• Utilize effective communication skills; be polite, courteous and professional in manner
• Problem Identification skills – identifying the nature of problems
• Social Perceptiveness skills – being aware of other’s reactions and understanding why they react the way they do
• Critical Thinking skills – using logic and analysis to identify the strengths and weaknesses of different approaches
• Speech skills – talking to others to effectively convey information
• Active Listening skills – listening to what other people are saying and asking questions as appropriate
• Judgment and Decision-Making skills – weighing the relative risks and benefits of a potential action

• Information Gathering skills – knowing how to find information and identifying essential information
• Active Learning skills – working with new material or information to grasp its implications
• Information Organization skills – finding ways to structure and classify multiple pieces of information
• Writing skills – communicating effectively with others in writing as indicated by the needs of the situation
• Social Perceptiveness skills – being aware of others’ reactions and understanding why they react the way they do

Abilities

• Documenting/Recording Information – entering, recording, storing, or maintaining information in written, oral, or electronic data format
• Resolving Conflict, Negotiating with Others – handling complaints, arbitrating disputes, resolving grievances or otherwise negotiating with others
• Communicating with Other Workers – observing, receiving, and otherwise obtaining information from all relevant sources via contact with supervisors, fellow workers and subordinates, the public, government and other external sources
• Establishing and Maintaining Relationships – developing constructive and cooperative working relations among the county and other agencies

• Ability to communicate effectively orally and in writing; facilitate effective relationships between county law enforcement agencies, fired departments, EMS agencies, hospitals, volunteer disaster service agencies, and all others involved in emergency services; maintain positive relationships with same
• Ability to read and interpret documents, and laws in the English language
• Ability to listen to and understand information and ideas in spoken and written format so individuals may effectively understand and convey communications
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals
• Ability to compute rate, ratio, and percent

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Inductive and deductive reasoning – ability to combine separate pieces of information, or specific answers to problems, to form general rules or conclusions; includes coming up with a logical explanation for why a series of seemingly unrelated events occur together and deciding if an answer makes sense