Hazardous Waste Coordinator at HSG, LLC – Moffett Field, California

General Description

The Hazardous Waste Coordinator plays a critical role in ensuring the safe, complaint, and efficient handling of hazardous, medical, and chemical waste at NASA Ames Research Center. This position supports ongoing research, development, and medical operations by overseeing the cradle-to-grave management of regulated waste streams. The successful candidate will provide technical expertise in waste segregation, sampling, manifesting, and transport, and serve as a trusted resource to waste generators across the Center. This is an exciting opportunity to support NASA’s mission while advancing sustainability and environmental compliance efforts.

How You Will Fulfill Your Mission

Hazardous and Medical Waste Management

• Collect hazardous R&D laboratory waste and regulated medical waste from various facilities.
• Segregate and process waste by hazard class to ensure proper handling and storage.
• Bulk solvents for flammable liquid and non-RCRA liquid drums.
• Lab pack hazardous and medical waste in accordance with regulatory standards.

Waste Handling, Transport & Tracking

• Perform on-site pick-ups, transportation, classification, packaging, and cradle-to-grave tracking of waste containers.
• Coordinate timely pick-up (3 business days) upon receipt of a completed Form A.
• Safely transport hazardous and medical waste to designated accumulation or storage facilities using government-provided vehicles.

Sampling & Laboratory Coordination

• Conduct hazardous waste and PCB wipe sampling; prepare documentation and samples for shipment to a State-certified laboratory.
• Prepare and maintain sampling records and lab submittals.

Compliance & Documentation

• Prepare hazardous waste manifests and ensure compliance with federal, state, and NASA regulations.
• Maintain detailed records including analytical reports, profiles, manifests, and land disposal restriction forms.
• Conduct weekly compliance inspections of hazardous waste facilities and initial inspections for Satellite Accumulation Areas.
• Assist in internal audits, regulatory inspections, and annual environmental self-assessments.

Training & Support for Waste Generators

• Provide guidance on proper labeling, storage, and disposal procedures to hazardous waste generators.
• Distribute and manage containers for waste storage and coordinate waste pick-up schedules.
• Prepare monthly generator activity reports detailing location, organization code, waste type, and other key data.

Chemical Exchange and Inventory

• Manage chemical exchange logistics by transporting unopened, unused chemicals to the Ames Chemical Exchange (ACE) and Central Chemical Storage Facility.
• Maintain accurate inventory of all exchanged or stored chemicals.

Additional Responsibilities

• Bulk inorganic acids and bases, entering tracking data into designated systems.
• Support quarterly inspections of PCB-containing equipment and assist with annual report preparation.
• Maintain required certifications (e.g., 40-hour HAZWOPER, DOT hazardous materials transportation).
• Drive individual and organizational success by supporting corporate objectives through tracking key performance metrics, monitoring profit and loss (P&L) outcomes, and contributing to business development initiatives.

The duties and responsibilities described in this position description in no way state or imply that these are the only duties performed. This position may require that additional duties and responsibilities be performed.

Why We value You

• You work independently and show a high level of initiative and attention to detail.
• You have a consistent character and do not yield to pressure to compromise or cut corners.
• You have a strong ability to communicate effectively with superiors, colleagues, and customers by clearly expressing your intent and understanding the focus and purpose of the conversation while allowing each person to get their point across.
• You are open to new ideas and innovations and can create modifications or changes in yourself to adapt or suit a new environment/situation.
• You have faith in your own ideas and ability to be successful.
• You hold yourself to the highest standard and work to inspire your team to produce quality work.

Specific Knowledge/Certification Requirements

Minimum Qualifications

• A minimum of 8 years of direct experience, including local and state regulatory requirements, related to Regulated and Controlled Waste/Municipal Solid Waste, required.
• Certified Hazardous Materials Manager (CHMM)
• DOT Hazardous Materials Certification (40 CFR)
• HAZWOPER 40-Hour Certification (29 CFR 1910.120)
• Minimum Bachelor of Science (BS) degree environmental or science/engineering with a minimum of four college-level courses in chemistry.

Preferred Qualifications

• Strong understanding of California Department of Toxic Substances Control (DTSC) and CUPA regulations
• Experience working on a federal contract.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Working Conditions

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Physical Demands: While performing the duties of this job, the employee may be required to walk, sit, or stand for extended periods of time; reach with hands and arms; balance; stoop; talk or hear; and possess sufficient manual dexterity to operate a keyboard, calculator, telephone, and other office or field equipment as needed. The role may occasionally require moving and/or lifting up to 50 pounds or more with assistance. Specific visual abilities required include close vision, distant vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus. This position also requires the ability to pass a job-related physical examination and meet medical certification requirements for the use of personal protective equipment (PPE), including the ability to wear a respirator. The employee will perform sampling and handling hazardous waste and other regulated materials, which necessitate the use of PPE in accordance with safety and regulatory standards.
• Work Environment: Work will mainly be performed in an office setting and occasionally with irregular hours.
• Travel: A low amount of travel away from office may be required.