PUBLIC WORKS OFFICE MANAGER - FT in Vandalia, Ohio at City of Vandalia

Position Description:

The Public Works Office Manager plays a vital role in supporting the daily operations of the City of Vandalia's Public Works Division. As the administrative hub of the department, this position keeps everything running smoothly by coordinating purchasing, payroll, financial records, inventory, scheduling, and communications while providing outstanding customer service to employees and residents alike.

This is a dynamic position for someone who enjoys organization, problem-solving, and variety in their workday. From managing office operations and processing financial transactions to supporting Public Works staff and helping deliver the exceptional services our community depends on, the Office Manager is an integral part of keeping Vandalia moving.

Click here to review the Public Works Office Manager employment brochure

Position Responsibilities: 40.00% - Performs clerical accounting tasks; prepares purchase orders (requesting to closing); codes invoices prior to payment authorization; reconciles invoices prior to payment; runs totals of outstanding balances; manages and tracks petty cash; prepares year-end inventory of assets; manages reimbursement for clothing allowances for Public Works employees. 40.00% - Performs duties and functions assigned by the Public Works Superintendent; answers the telephone, directs calls, and takes messages; responds to information requests by telephone, e-mail, or in person; performs computer data entry assignments; compiles and prepares reports; assists with ordering, tracking, and maintaining supply inventory and materials; manages and maintains filing system and records retention; composes and types routine correspondence (e.g., letters, memos, reports, forms, etc.); proofreads documents, records, and other files to ensure accuracy; registers personnel for events; arranges travel schedule and reservations; communicates information to staff members and follows-up, as necessary. 10.00% - Maintains time sheets, including leave and overtime tracking; maintains payroll records; updates contacts lists and overtime lists as needed. 5.00% - Acts as liaison between the City Manager's Office and the Public Works Department. Attends meetings and serves on committees, as directed; attends training and seminars, as directed. Meets all job safety requirements and all applicable PERRP safety standards that pertain to essential functions. Demonstrates regular, predictable and punctual attendance. 5.00% - Performs other duties as assigned. Knowledge, Skills and Abilities: Knowledge of - basic accounting; payroll practices and procedures; office practices and procedures; *City/department goals and objectives; *City/department policies and procedures; *workplace safety practices and procedures; computer software; records management; office management; government structure and process; state, federal, and local laws and/or regulations; local geographical area; English grammar and spelling. Skill in - typing; data entry; word processing; computer operation; switchboard or telephone console operation; adding machine or calculator operation; use of modern office equipment. Ability to - carry out instructions in written, oral, or picture form; interpret a variety of instructions in written, oral, picture, or schedule form; deal with problems involving several variables within familiar context; understand, interpret, and apply laws, rules, or regulations to specific situations; read, copy, and records figures accurately; perform basic addition and subtraction; add, subtract, multiply, and divide whole numbers; calculate fractions, decimals, and percentages; copy records precisely without error; complete routine forms; prepare routine correspondence; compile and prepare reports; respond to routine inquiries from public and/or officials; communicate effectively; understand a variety of written and/or verbal communications; maintain records according to established procedures; handle sensitive inquiries from and contacts with officials and general public; develop and maintain effective working relationships; resolve complaints; travel to and gain access to work site. Additional Information:

Please include a cover letter and resume no later than Friday July 17th, 2026 for consideration.

Click here to review the Public Works Office Manager employment brochure

Job Advertisement:

Click here to review the Public Works Office Manager employment brochure