Administrative Professional in Philadelphia, Pennsylvania at Pennsylvania School For The Deaf

Title: Administrative Professional

Reports to: Director of Student Affairs

Employment Information: Full time, 12 month non-union bargaining unit position

Qualifications:

• Requires a high school diploma; Associate’s Degree or beyond preferred.
• Advanced skills in using Microsoft applications including Word, Excel, PowerPoint, and Outlook, as well as Google Suite. Experience in PowerSchool is a plus.
• Exceptional verbal and written communication and presentation skills.
• Possession of or eligibility for appropriate certification from the Pennsylvania Department of Education.
• Ability to communicate in American Sign Language – intermediate skill required; advanced skill desired.
• Careful attention to detail and ability to multitask.
• Excellent time management skills.
• Ability to operate general office equipment.
• Exceptional interpersonal skills.
• Ability to work effectively both independently and as part of a team.
• Works collaboratively with other Administrative Professionals.
• Highly dependable and flexible.
• Maintains confidentiality at all times.

Duties:

• Coordinate calendars/schedule appointments, meeting reminders.
• Greets all incoming visitors and ensures that guests sign in/out as required.
• Receive and refer telephone/VP call as appropriate
• Email and formal correspondence to staff, families, etc.
• E-filing and filing.
• Maintains a variety of computerized and manual records, files, and department databases.
• Process forms and related paperwork
• Print out lesson plans
• Planning department events.
• Process and distribute (mail/email) letters and other correspondence
• Provide clerical support for various programs and departments.

Physical Requirements and Work Environment:

• Occasionally lift up to 25 lbs.
• Generally works in an office environment.
• Ability to sit, stand, walk, kneel, crouch and reach with hands and arms
• Some lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. G