Office Assistant in SACRAMENTO, California at Mokri Vanis & Jones, LLP

Job description:

If you’re an organized, proactive professional who thrives in a fast-paced environment and is eager to learn, we want you. This is an incredible opportunity for anyone interested in the legal field to get hands-on experience, help us keep things running smoothly, and grow your skills as a vital part of our collaborative team.

About the Role:

Mokri Vanis and Jones LLP is seeking a motivated, organized, and reliable Office Assistant to perform a range of office duties. Must be detail-oriented, punctual, with great multi-tasking capabilities

What You'll Do: Duties will include overseeing general office activities and facilities, as well as providing administrative and office support.

· Assists with preparing and forwarding outgoing mail and packages

· Opens, scans, and distributes mail

· Handle all incoming packages (Fed Ex, UPS, USPS, etc)

· Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required

· Organize and maintain file system; file correspondence and other records

· Submit work orders and schedules repairs for general office space and equipment, connecting with and escorting vendors

· Demonstrate a high level of professionalism in dealing with confidential and sensitive issues

· Cover the Reception Desk when needed

· Perform other related duties as assigned by management

What You'll Do:

• Works collaboratively with assigned attorneys and support staff in preparing legal documentation and/or processing transactions.
• Interviews clients; locates and interviews expert witnesses.
• Review and summarize discovery.
• Drafts legal documents including but not limited to discovery motions, summary judgment motions, appellate briefs, affidavits, memoranda, and letters.
• Investigates factual information to respond to litigation discovery requests or other information inquiries.
• Performs legal research and analysis, both manually and on computers; compiles, analyzes, and summarizes data.
• Manages cases and files; organizes and maintains files.
• Performs factual and technical investigation and analysis of case issues.
• Assists in all phases of case preparation including discovery and trial.
• Prepares for and attends trials.
• Reviews and finalizes litigation budgets.
• Prepares jury instructions and trial binders; coordinates trial exhibits.
• Monitors legal fees, budgets, and project status.
• Provides general logistical help and supports the maintenance of legal files.
• Assists in development and implementation of office systems and procedures as needed.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs other related duties as assigned by management.

Qualifications:

• Minimum of High School Diploma or equivalent and background in customer service
• Available to work in the office workdays Monday - Friday, 8:30 AM - 5:00 PM
• Excellent verbal and written communication skills
• Proficient on Outlook and Microsoft products
• Strong interpersonal skills
• Ability to understand and follow written and verbal instructions
• Ability to deal effectively with a diversity of individuals at all organizational levels
• Commitment to excellence and high standards
• Strong organizational skills; able to manage priorities and workflow
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace
• Professional appearance and demeanor
• Ability to perform diversified clerical functions and basic accounting procedures
• Dependable, Excellent interpersonal skills and oral communication, and punctual