Legal Secretary (Corporate/Healthcare) in Sacramento, California at Weintraub Tobin

LEGAL SECRETARY (CORPORATE/HEALTHCARE) - SACRAMENTO

THE OPPORTUNITY

Weintraub Tobin is seeking an experienced transactional Legal Secretary to join the Corporate/Healthcare Practice Group in our Sacramento office. This high-trust role calls for someone organized, detail-oriented, and tech-savvy, with a willingness to embrace emerging technologies, including AI. You’ll be a valued partner to a collaborative team of attorneys, playing a key role in delivering exceptional client service. A hybrid arrangement may be available after 90 days, with four (4) days in the office and one (1) day remote.

RESPONSIBILITIES

• Provide high-level secretarial support to a team of corporate and healthcare attorneys, including managing calendars, meetings, travel, and correspondence
• Monitor deadlines, prioritize assignments, and anticipate attorney needs
• Communicate professionally with clients and other contacts, follow up on delegated items, and flag matters requiring attorney attention
• Prepare formation documents, consents, minutes, and Statements of Information, and maintain minute books and entity records
• Assist with corporate transactions and due diligence, including tracking requests, maintaining checklists, and coordinating closing documents
• Prepare, format, proofread, and edit correspondence and legal documents with exceptional accuracy
• Enter attorney time, review pre-bills, and prepare expense reports
• Complete and submit conflict check forms and new matter requests
• Maintain client matter files and documents within iManage
• Manage phones, email, mail, deliveries, copying, and scanning as needed
• Collaborate with attorneys, paralegals, and staff to meet deadlines and provide cross-coverage

QUALIFICATIONS

• 5+ years of legal secretarial experience supporting corporate or healthcare attorneys
• Prior experience supporting senior attorneys and partners is required
• Familiarity with corporate governance, transactions, and due diligence
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Experience with document management, time entry, and billing systems
• Strong drafting, proofreading, and formatting skills with attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities, stay organized, and work effectively under deadlines
• Self-motivated with ability to work independently and collaboratively as part of a team

COMPENSATION & BENEFITS

Salary range: $82,000-$90,000 (based upon years of experience)

Weintraub Tobin offers a robust benefits package for our staff, including generous paid time off, paid sick leave, paid holidays, a 401(k) matching program, profit sharing, affordable health and life insurance with dental and vision coverage, Health Savings and Flexible Spending Accounts, a wellness reimbursement program, cell phone and transit reimbursement, an Employee Assistance Program, and an employee referral program.

THE FIRM

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.