Executive Assistant in Lawrence, Massachusetts at YWCA NORTHEASTERN MASSACHUSETTS INC

ABOUT THE YWCA

The YWCA Northeastern Massachusetts is a social change organization which exists today for the same reasons it was founded back in 1892: to assure that women have the tools, skills and opportunities needed to become and remain personally and economically self-sufficient. Behind every one of our milestones is a story, a journey, and an unwavering commitment to improving the lives of women and their families. The breadth of our offerings is great, with every program and service molded to our mission of helping to foster peace, justice, freedom, and dignity for all. Each year we serve over 15,000 people from our Lawrence, Haverhill, Lynn and Salem, NH locations, where people know they can turn for caring, compassionate, and highly skilled support.

Position Summary

The Executive Assistant provides high-level administrative and operational support to the Executive Director and Leadership Team. This role is responsible for coordinating meetings, facilitating communication, and ensuring the efficient day-to-day functioning of the leadership office. The ideal candidate is highly organized, detail-oriented, proactive, and committed to the mission of the organization.

Key Responsibilities

Executive & Administrative Support

• Coordinate internal and external meetings, including agendas, meeting materials, minutes, and follow-up on action items.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare reports, presentations, letters, and other documents.
• Maintain confidential records and sensitive information with discretion.
• Serve as the primary administrative liaison for the leadership team.
• Coordinate recurring leadership meetings and organizational planning sessions.
• Track projects, deadlines, and deliverables across departments.
• Support cross-functional communication and ensure timely follow-up on leadership initiatives.
• Assist with Board of Directors meetings
• Prepare board packets, agendas, meeting minutes, and supporting documentation.
• Coordinate board communications and maintain governance records.
• Help develop and improve administrative systems and office procedures.
• Coordinate special projects, organizational events, and leadership retreats.
• Maintain office supplies and support general office operations as needed.
• Assist with vendor coordination and administrative contracts.
• Draft and edit correspondence on behalf of leadership.

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent work experience.
• Three to five years of executive or administrative support experience, preferably in a nonprofit organization.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and Google Workspace
• Ability to maintain confidentiality and exercise sound judgment.
• Strong interpersonal skills and a collaborative, service-oriented approach.
• Ability to work independently while managing multiple priorities
• Initiative and problem-solving
• Adaptability and flexibility
• Excellent customer service
• Collaboration and teamwork

Preferred Qualifications

• Experience supporting executives, boards, or senior leadership teams.
• Familiarity with nonprofit operations

Full time 40 hours with benefits