Senior Administrative Assistant in Houston, Texas at AMECO

AMECO, a North American leader in Construction Site Services, Product Distribution, and Equipment Rental is seeking an experienced Administrative Assistant. This position provides high level administrative support to ensure efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization, communication, and coordination. The ideal candidate is detail-oriented, proactive, and able to handle multiple priorities in a fast-paced environment.

Key Responsibilities:

• Perform general clerical duties, including answering phones, responding to emails, and managing correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements for those that do not have access to SAP Concur or Ramp card.
• Prepare reports, presentations, and documents as requested.
• Adheres to and supports AMECO’s Health, Safety and Environmental policies.
• Maintain filing systems (electronic and paper) and update records accurately.
• Greeting visitors and managing incoming and outgoing mail and deliveries
• Supports and assists with special projects, events, functions to include socials, vendor lunches and specialized training.
• Maintains compliance with all applicable policies and procedures and global standards.
• Effectively develops and applies core job skills and participates in department meetings, trainings and functions, as requested.
• Meets job expectations, including attendance and punctuality.
• Perform research on internet for business purposes
• Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication
• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
• Prepare reconciliations on monthly budget reports and purchasing cards
• Plan, organize, and carry out assignments as directed
• Effectively develop and apply the Core Skills to the job
• Other duties as assigned

Education: High school diploma or equivalent required; associate or bachelor’s degree preferred.

Experience: 5+ years of administrative or office support experience.

Minimum Qualifications:

• Strong computer skills, proficient in Microsoft Office Suite (Word, Excel, Outlook, Copilot PowerPoint, DocuSign)
• Strong verbal and written communication skills with high standard of professionalism
• Excellent planning, organizational and time management skills, with ability to set priorities and workflow to accomplish day-to-day tasks in a timely manner
• Effective problem-solving skills, with the ability to provide workable solutions
• Able to work independently with little direction, self-reliant
• Attentive to details
• Persistent and results oriented
• Must be flexible and able to change focus as priorities dictate
• Ability to handle sensitive/confidential information with discretion

Work Environment:

• Typical office setting + Occasionally required to lift of up to 20 lbs.
• Various levels of environmental conditions including but not limited to project worksites and vendor/client facilities which may have temporary office space, moving mechanical parts and vibration; high, precarious places; fumes or airborne particles and extreme temperatures and high noise levels
• Must be able to work overtime as workload dictates.