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Exam Proctoring Coordinator in Villanova, Pennsylvania at Villanova University

NewJob Function: Admin/Clerical/Secretarial
Villanova University
Villanova, Pennsylvania, 19085, United States
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Job Description

Villanova University
Exam Proctoring Coordinator

Posting Details

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Posting Details (Default Section)
Posting Number:20260274S
Position Title:Exam Proctoring Coordinator
Position Type:Staff
Location:Villanova, PA
Recruitment Type:Internal/External Applicants
Work Schedule:full-time/9-months
Avg Hours Week
Department:122-Learning Support Services
Position Summary:
The Exam Proctoring Coordinator will help coordinate all aspects of testing services for those needing proctoring outside of normal class time. This would include students registered with disabilities as required by law and courtesy make-up exams for students who need to take exams due to University-approved absences. This position helps provides oversight and coordination of the proctoring services between faculty and staff across the colleges, LSS and ODS employees, Athletics, and students, providing a secure service to ensure academic integrity and student support.

This is a full time, 9-month position that reports to the Senior Exam Proctoring Coordinator in Learning Support Services. Scheduling flexibility will be required during peak exam periods. Regular hours will be MWF 9:00 AM-5:00 PM and T/R 11:00 AM-7:00 PM to manage program operations.

Why work at Villanova?
Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.

Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2023 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.

We believe that an inclusive community fosters an understanding and appreciation for diversity among our students, faculty, staff and administrators. The UNITAS Office of Community Enrichment works to address issues of equity and justice in a variety of ways including workshops, events and employee resource groups.

Villanova’s most precious asset is our people. Even as a part-time employee, you will receive access to certain benefits, including tuition assistance and more.

Villanova is a Catholic university sponsored by the Augustinian Order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:
  • In collaboration with the Senior Exam Proctoring Coordinator of Learning Support Services, help with all functioning aspects of the accommodated testing, including scheduling, processing, and communicating to establish a supportive environment for student success.
  • Coordinate services between faculty, students, LSS and other university staff. Establish and maintain a working relationship with individual faculty and staff members in the provision of accommodated testing services.
  • Communicate appropriately with staff, faculty, and students.
  • This involves email and phone communication with faculty, completion of ClockWork forms, clarifying professor instructions and the arrangements for secure delivery of exams.
  • Perform basic technical support to fix issues related to the technology used for accommodated testing.
  • Demonstrate an understanding of testing requirements, perform quality and security checks of all exams prior to examination time, and oversee a secure exam environment and return of exams.

  • Assist in hiring, training, and supervising exam proctoring student staff.
  • Help scheduling all testing and coordinating proctors, scribes, and reader schedules.
  • Process interdepartmental forms using Banner record system and Clockwork Management System.

  • Understand and explain department and university policies and procedures regarding accommodations and exam proctoring.
  • Answer questions from students, staff and faculty regarding test proctoring, accommodations, and note taking assistance.
  • Compile and maintain confidential files of disability documentation and tests.
  • Provide ongoing testing data reports to immediate supervisor in a timely manner.
Minimum Qualifications:
  • High School Diploma. Supervisory and scheduling experience as well as experience with databases and scheduling software. Professional front line customer service work, along with answering phone calls and emails.
  • Minimum of 3 years work experience, in college environment preferred.
  • Strong problem solving skills and ability to work with people in high-stress situations; ability to work with sensitive information and maintain confidentiality ability to multi-task and handle multiple interruptions; good student and faculty rapport; excellent time management and organizational skills and priority based decision making, good oral and written communication; proven organizational skills; excellent customer service experience.
  • Provide leadership and management of exam proctoring staff.
  • The individual must have a deep commitment to the well-being of the University, a commitment to the University’s Catholic/Augustinian heritage, and the advancement of its mission, and to serving the needs of a diverse community.

Preferred Qualifications:
  • Bachelor’s Degree. Professional exam proctoring experience and/or previous student-centered experience and/or working with students with disabilities preferred.
  • Strong computer skills (Banner, Word, Excel, databases, ClockWork, LMS); willing to learn other software and technology. Working experience with various types of assistive technologies desired.
  • Ability and willingness to seek out and learn assistive software and hardware technologies needed for exams.
Physical Requirements and/or Unusual Work Hours:
  • Regular evening hours required.
  • Must be able to operate computers, fax machine, printer, copier, scanners, etc.
Special Message to Applicants:
Remote work is not possible for this position due to the nature of in-person exam proctoring.

Posting Date:05/21/2026
Closing Date (11:59pm ET):
Salary Posting Information:
This position falls within hourly grade 12 and the range is $21.92-27.36/hr. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity.
Salary Grade:12
Job Classification:non-exempt
References Needed
References Needed
Minimum Number of References Needed3
Maximum Number of References Needed3
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first hear of this employment opportunity?
    • Indeed.com
    • Higheredjobs.com
    • LinkedIn
    • Glassdoor
    • Chronicle Vitae
    • Academic Keys
    • PA CareerLink/JobGateway
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Advertisement in Academic or Professional Publication
    • Referred by a current employee
    • Referred by a friend, family member, or former employee
    • Heard about it at a conference or career fair
    • Browsing the Villanova website
    • Cabrini University employee
    • Other
  2. * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.

    (Open Ended Question)

Documents needed to complete your application:
Required Documents
  1. Cover Letter / Letter of Interest
  2. Resume / Curriculum Vitae
Optional Documents

    Job Location

    Villanova, Pennsylvania, 19085, United States

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