Accounting Specialist in Pasadena, Texas at Spike Electric and Controls LLC

• Support customer account maintenance and assist with follow-up activities on open balances
• Assist with invoicing activities to ensure billing accuracy and timely processing
• Support cash application and perform customer account reconciliations
• Maintain accurate AR aging and organized customer account records
• Perform customer statement reviews and assist with statement distribution to ensure account accuracy and timely follow-up
• Monitor open accounts and aging reports to identify delinquent balances
• Perform collection follow-ups in accordance with company payment terms and procedures
• Maintain detailed collection notes, account updates, and supporting documentation
• Communicate professionally with customers regarding account balances, payment status, and billing discrepancies
• Assist in resolving customer concerns while maintaining positive business relationships
• Partner with internal departments (sales, operations, and project teams) to resolve billing discrepancies and payment issues
• Assist with receivable reporting, documentation, and account research as requested
• Support cash flow visibility through accurate receivable tracking and reporting
• Provide backup support for AR workflows during high-volume periods, absences, or month-end close

• Cross-train in both AR and AP functions to provide flexible accounting support across departments
• Step into AR or AP workflows as needed to prevent delays, eliminate backlogs, and maintain operational continuity
• Support month-end close activities across accounting functions
• Identify process gaps and communicate improvement opportunities to management
• Collaborate with the accounting team to maintain consistent and efficient workflows
• Operate effectively in a high-volume environment while maintaining accuracy and meeting deadlines
• Uphold company policies, internal controls, and accounting procedures to support audit readiness and financial accuracy
• Assist with special projects and other accounting duties as assigned

• 2+ years of experience in accounts receivable or a general accounting role.

• Strong understanding of invoicing, collections, and payment application procedures.

• Experience using accounting or ERP systems; knowledge of QuickBooks, Microsoft Dynamics, or similar systems preferred.

• Excellent written and verbal communication skills, especially with customers.

• Strong attention to detail and organizational skills.

• Proficient with Microsoft Excel and other standard office software.

• High school diploma or equivalent required; associate or bachelor’s degree in accounting or finance preferred.