General Administrative Coordinator in Fort Myers, Florida at ALLY BUILDING SOLUTIONS

Job Summary

We are seeking a detail-oriented General Administrative Coordinator to provide essential administrative and operational support across the organization. This role plays a key part in supporting managers, coordinating processes, maintaining accurate records, and assisting with daily business operations to ensure workflows remain efficient and organized.

The Administrative Coordinator acts as a central point of support, helping resolve issues, track work in progress, and maintain documentation accuracy while collaborating closely with internal teams.

Administrative Coordinator Responsibilities:

• Partner with managers and internal teams to support daily operations and resolve administrative issues.
• Prepare, maintain, and distribute documentation, reports, and internal communications.
• Create, process, and track purchase orders, requisitions, invoices, or similar administrative records within company systems.
• Enter, verify, and maintain accurate data related to costs, schedules, projects, or work in progress.
• Monitor work-in-progress reports, deadlines, and upcoming tasks to support operational planning.
• Review incoming documents for accuracy and completeness; identify and resolve discrepancies.
• Assist with scheduling, coordination, and follow-up on assigned tasks or projects.
• Maintain organized digital and physical filing systems to support compliance and record retention.
• Provide professional customer service and communication with internal and external stakeholders as needed.