ERP Specialist in Warrenton, Virginia at Town of Warrenton

Grade 9-11

Non-Exempt

This position is a proposed position for FY27. The Town will begin accepting resumes and conducting interviews for qualified candidates in anticipation of filling the position on or after July 1, 2026, pending final budget approval and authorization.

POSITION OVERVIEW

The Tyler Munis ERP Specialist is responsible for the technical administration, security, data integrity, and ongoing maintenance of the Town’s Tyler Munis enterprise resource planning (ERP) system. This position ensures the system is reliable, secure, and properly configured to support Town operations.

The ERP Specialist duties and responsibilities include but are not limited to:

Level is dependent on employee meeting experience requirements.

• ERP System Administration & Data Management. Administers and maintains the Town’s Tyler Munis ERP system, including system configuration, security roles, and user access. Maintains data integrity, consistency, and accuracy across all Munis modules. Monitors system performance and assists with software upgrades, patches, and new releases. Maintains technical documentation related to system configuration, security roles, and administrative procedures. Supports disaster recovery, backup verification, and business continuity activities related to the Munis system. Serves as the technical administrator for the ERP system; business process ownership and detailed functional configuration within individual modules remain the responsibility of the respective departments.
• User Access, Security, and Technical Support. Serves as the primary technical point of contact for Munis system administration and vendor support. Creates and maintains user accounts, permissions, and security controls in accordance with Town policies. Troubleshoot system, access, and data-related issues and coordinates resolution with the ERP vendor and internal IT staff.
• Data, Reporting, and Integration Support. Supports data imports, exports, and reporting activities for departments. Assists with data validation and reconciliation as needed to support operational and reporting requirements.
• Additional IT, ERP, & Compliance Support: Provides support to the IT Department on related systems, projects, and initiatives as assigned by the Director of IT. Assists with the maintenance and troubleshooting of the ERP platform while ensuring all system configurations, user access controls, and data handling practices strictly adhere to compliance and security standards. This position will be required to complete a background CJIS certification to work on sensitive data.

EDUCATION & EXPERIENCE. Experience equivalent combination of education, training, and experience may be considered.

Level - I - Grade 9

• Associates or Bachelor’s degree in IT, IS, or related field
• Minimum of two (2) years of working knowledge and experience with local government. ERP applications, preferably Munis; or an equivalent combination of education and experience.

Level - II - Grade 10

• Associates or Bachelor’s degree in IT, IS, or related field
• Minimum of five (5) years of working knowledge and experience with local government ERP applications, preferably Munis; or an equivalent combination of education and experience.

Level - III - Grade 11

• Associates or Bachelor’s degree in IT, IS, or related field
• Minimum of eight (8) years of working knowledge and experience with local government ERP applications, preferably Munis; or an equivalent combination of education and experience.

CERTIFICATIONS/LICENSURES

All Levels - Valid Virginia (VA) Driver's License - Must have upon hire. If relocating to VA, a valid VA drivers' license is required to be obtained within one (1) year from date of hire.

SUCCESS FRAMEWORK. The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this position.

• Knowledge of administering enterprise systems or ERP platforms. Preferably experience supporting Tyler Munis in a municipal or public sector environment.
• Experience with database systems and data management concepts.
• Knowledge of enterprise application security, user role management, and access controls.
• Ability to manage system security and safeguard sensitive and confidential data.
• Ability to effectively communicate and interact with supervisors, members of the general public, employees, Town Officials and others involved in performance of job duties; ability to assemble reports in a concise, clear and effective manner.
• Ability to use independent judgement and work with little direct supervision.
• Ability to operate a computer, and other office equipment needed to perform job duties, proficiency in various software, including Microsoft Office suite; and excellent interpersonal skills and ability to work in a team environment.

EQUIPMENT & TOOLS. The following equipment/tools are commonly associated with the efficiency of the employees’ performance of the function of this job.

• Town provided computer including word processing software, printer, telephone/cellphone, calculator, copy machine, fax machine, and other associated office equipment.

*PHYSICAL ABILITIES. The demands described below are representative of those that must be met by an employee to successfully perform essential functions of the job.

• Work requires the ability to sit, stand, walk for extended periods of time.
• Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.
• Work requires the ability to grasp, pull, push, and reach.
• Work requires the ability to climb and balance.
• Work requires the ability to talk, hear, listen, and comprehend.
• Work requires the ability to drive and/or operate mechanical equipment.
• Work requires visual acuity of 20 feet or more, visual acuity of 20 inches or less, three dimensional vision, precise hand/eye coordination, the ability to identify and distinguish colors., the ability to identify and distinguish colors.
• Must be able to lift up to 20 pounds.
• Work requires the ability to stoop, kneel, crouch, and/or crawl.

WORK ENVIRONMENT. The following are possible atmospheric conditions commonly associated with the performance of the functions of this job.

• May occasionally be exposed to uncomfortable temperatures, humidity, noise, chemicals or gasses, contagious diseases, airborne particles or pathogens, and/or physical trauma.
• May be exposed to fumes or airborne particles.
• May be exposed to biohazards or bloodborne pathogens.
• Work may potentially involve risk of exposure to electric shock.

EMPLOYEE EXPECTATIONS & CULTURE

The following are the Town Manager’s Guiding Principles for employees. These set the foundation for trust, empowerment, and transparency within governmental operations.

• Integrity. Do What’s Right.
• Empathy. Lead With Understanding.
• Inclusion. Welcome Everyone.
• Excellence. Deliver Results.
• Teamwork. Thrive Together.
• Accountability. Own It.
• The Town believes that employees are the most valuable resource; therefore, the following beliefs define our culture:
• Our Town Vision and Town Values guide our actions.
• EXCELLENCE IN ACTION is what we live by.
• We are passionate about what we can do for each other and the community through embracing change, adapting as needed, communicating, and collaborating at all levels.
• We encourage and promote being the best version of ourselves through personal and professional growth that is supported by the Town training and development initiatives.
• We know we perform our best when we are trusted, included, respected, and supported at all levels.

Come join us and become Excellence in Action!

This position requires satisfactory results of a criminal history check, credit history check, and/or drug/alcohol testing.

*The Town of Warrenton offers reasonable accommodation in the hiring and employment process for individuals with disabilities. If you need assistance to accommodate a disability, you may request accommodation at any time.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws, and employees may be required to comply with the changes.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, natural origin, gender, sexual orientation, age, marital status, veteran status, disability, or any legally protected status. We encourage people of all backgrounds to apply. We believe that diversity of perspectives and experiences create a foundation for the best ideas.