Assistant Project Manger in Lisle, Illinois at Doubletree by Hilton Naperville/Lisle

An Assistant Project Manager acts as the operational right hand to a lead Project Manager, helping track schedules, manage documentation, and coordinate cross-functional teams. Typical requirements include a bachelor's degree, 2 to 4 years of experience, and strong communication and organizational skills. Requirements for the role generally break down into the following key categories:

Education & Experience

• Degree: A Bachelor's degree in Business Administration, Engineering, Construction Management, or a related field is preferred by most employers.
• Experience: 2 to 4 years of hands-on experience in project coordination, administration, or a similar junior role.
• Certifications: Optional but highly valuable credentials include the Certified Associate in Project Management (CAPM) or a foundational Agile/Scrum certification.

Core Skills

• Project Documentation: Ability to track and maintain RFIs (Requests for Information), submittals, change orders, and progress logs.
• Scheduling & Budgeting: Assisting in drafting project timelines, monitoring costs, and spotting early signs of budget overruns.
• Stakeholder Coordination: Acting as a liaison between senior management, field teams, vendors, and clients.

Technical Proficiency

• Project Management Software: High familiarity with industry-standard tools like Procore, MS Project, Jira, Asana, or Smartsheet.
• Microsoft Office Suite: Advanced working knowledge of Word, Excel, and PowerPoint for generating reports and presentations.

Soft Skills

• Multitasking: The ability to juggle parallel workstreams in a fast-paced environment.
• Problem-Solving: Proactively identifying project risks and roadblocks before they impact the timeline.
• Communication: Clear and concise written and verbal communication to prevent misunderstandings among teams.

Job Site Mobility

• Walking & Traversing: Navigating uneven surfaces and walking around large or active project sites.
• Climbing & Balancing: Ascending and descending stairs and ladders, and working at elevated heights.
• Positional Changes: The ability to bend, stoop, kneel, crouch, or crawl to inspect project phases and installations.
• Reaching & Handling: Reaching with arms and hands, and using fingers to operate tools, precision instruments, or business machines.

Sensory & Strength

• Weight Limits: Frequently lifting, transporting, and positioning materials or equipment weighing \(25\) to \(50 ext{ lbs}\), with occasional need to lift up to \(50\) to \(100 ext{ lbs}\) depending on the industry.
• Visual Acuity: Must have close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.
• Communication: Ability to hear and verbally communicate at normal audio levels to coordinate with teams, clients, and subcontractors.

Working Environment

• Outdoor Exposure: Frequent exposure to outside weather conditions, including extreme heat or cold, wind, rain, and humidity.
• Hazards & Conditions: Potential exposure to dust, fumes, airborne particles, moving mechanical parts, and noise levels ranging from moderate to loud.
• Safety Gear: Required to wear and manage various Personal Protective Equipment (PPE), such as hard hats, safety boots, glasses, and high-visibility vests

Travel to multiple projects