Human Resources Generalist in Belgrade, Montana at Xtant Medical Holdings Inc

C. Duties and ResponsibilitiesDevelop and maintain an understanding of relevant industry standards and regulations including but not limited to 21 CFR 820, 21 CFR 1271, AATB, MDSAP (per jurisdictional requirements), and ISO 13485, ensuring compliance with these requirements across the organization. Actively contribute to the fulfillment of Xtant Medical’s mission, values and quality policyMaintain a safe, clean work environment and ensure proper disposal of hazardous and non-hazardous waste according to OSHA guidelines and Xtant Medical standard operating procedures (SOP)Develop and maintain an understanding of Xtant Medical products Understand the interaction of departmental activities with the Quality System and their impact on the production of medical devices and human cells, tissues, and cellular and tissue-based products (HCT/Ps)Adhere to Xtant Medical SOPs, Good Documentation Practices (GDP), and safety protocolsEnsure compliance with federal, state, and local employment laws and regulations, and company policiesOther duties as assigned

D. Employee Relations

Represent the HR department in a professional manner, appearance and with a positive attitudeEnsure that the corporate culture and values promote ethical practices, integrity, and a positive work climate to enable the business to attract, retain, and motivate a diverse group of quality employeesUse data to create employee profiles, and organize and updates employee files

E. RecruitmentAssist with hiring needs and workflow management through Xtant’s Applicant Tracking System. Activities include:

F. Labor RelationsHandle routine labor relations and HR inquiries related to policies and procedures; refers complex matters to appropriate management staffMaintain records related to hiring, termination, leave, transfer, and promotion particularly as related to Equal Employment Opportunity (EEO), affirmative action, and diversity initiatives

G. Occupational Safety and HealthUnderstand and ensure compliance with OSHA, and applicable federal, state, and local safety laws, regulations, and codes. Ensure completion of required OSHA recordkeeping and reportingInform employees of their rights and what to do if they notice unsafety work practices and procedures that are not in line with Xtant’s safety policiesReview, file and maintain Health and Safety incident reports and records and coordinate medical treatment for follow-up to incidents involving exposure to bloodborne pathogens. Ensure investigations of accidents are properly conducted to prevent reoccurrence of similar accidentsRaise awareness that workplace safety is an individual responsibility, and it benefits each person in the companyCollaborate with management to develop, prepare, and implement safety policies and proceduresAssist to assign required safety training in Xtant’s LMS and track completion to ensure training complianceAssist with safety audits and inspections as required

H. PayrollEnsure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay ratesPrepare and maintain accurate records and reports of payroll transactionsEnsure compliance with federal, state, and local payroll, wage, and hour laws and best practicesServe as a backup for payroll entry and processing as neededCreate and maintain time and attendance policies for employees, including time off and leave policy assignments, and PTO cash out requests

I. Employee BenefitsAdminister various employee benefits programs, such as group health, FSA/HSA, dental and vision, accident and disability, life insurance, leaves of absence and wellness benefitsEnsure benefits changes are entered appropriately in payroll system for payroll deductionCoordinate workers’ compensation claims with third-party administrator. Follow up on claims as applicable

J. Financial ResponsibilitiesSubmit timely expense reports and abide by the Expense Reimbursement Policy

K. TrainingComplete required training prior to performing tasks, including initial orientation and environmental health and safety training. Keep training up to date and maintain required training documentationReviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, new hire training, compliance training, and professional certifications. Will upload all information electronically in the employee personnel filesAttend HR seminars and webinars as needed to stay up to date on all HR law and compliance issues

L. Document Control and Record ControlComplete all documentation accurately and legibly per GDP, retain records according to Xtant Medical’s procedures, and review others’ documentation as neededParticipate in changes to documents and processesMaintain information in physical and electronic files as required

M. Performance of DutiesPerform duties and responsibilities to the highest standards with efficiency, professionalism, and attention to detail; adapt to job changes and contribute to team successMaintain confidentiality of all employment matters and personnel informationMaintain confidentiality of donor and recipient information according to HIPAA

N. Required Skills/AbilitiesStrong interpersonal, listening, and communication skills (both verbal and written) with the ability to engage with diverse personalities and situations requiring tact and judgementExcellent organizational skills with keen attention to detail; able to manage multiple tasks efficiently and adapt to changing prioritiesProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and web-based teleconferencing platforms, with a solid understanding of office equipment and proceduresSkilled in researching, compiling, and analyzing information from multiple sources to identify and resolve problems independentlyAbility to maintain confidentiality, work autonomously, and perform tasks with speed and accuracyStrong analytical and problem-solving abilities with the capacity to interpret data and make informed decisionsAbility to comprehend, apply, and interpret relevant laws, guidelines, regulations, and policiesCapable of maintaining positive working relationships with colleagues and the public, recognizing scope and authorityPrevious experience in records maintenance and document control is preferred

O. Education & ExperienceHigh School diploma or GED is required. Bachelor’s degree in Human Resources, Business Administration, or other related field is preferredThree (3) to five (5) years’ experience in Human Resources principles and practices (recruitment, training, company policies, compensation, benefits) is requiredThree (3) years’ experience in administrative work with an emphasis on customer service in a fast-paced office setting is requiredSHRM or HRCI Certified Professional credential is preferred, or must be willing to acquire SHRM or HRCI certificationKnowledge of State and Federal employment laws and regulations is strongly preferred

P. Working Conditions This position is based in an office environmentStandard work hours are Monday – Friday; 8:00 am – 5:00 pm, with occasional evening or weekend work based on project/production needsWork will require periodic travel. The amount of travel will vary depending on business needs, with an estimated 5% of the time spent on travelThis position is located at 732 Cruiser Lane, Belgrade, MT with potential remote work or flexible hours available based on department needsAdhere to all health and safety requirements specified when entering laboratory and device manufacturing areas and in the handling of company products

Q. Physical RequirementsAbility to sit, stand, and work at a computer for prolonged periodsAbility to lift, carry, push or pull items of varying weight, typically up to 25 lbs. Ability to safely operate a motor vehicle as required by the position. This includes the ability to drive for extended periods, in various weather conditions, and on different road types (urban, rural, highways, etc.)