Administrative Assistant in Brooklyn, New York at HAPPIER PEOPLE MANAGEMENT LLC

Job Title: Administrative Assistant
Location: Bright Eye Productions – 100 White Street, Brooklyn, NY
Schedule: Full-Time, On-Site | Wednesday–Sunday | 10:00 AM – 7:00 PM
Compensation: $22–$25 per hour (commensurate with experience)
Department: Operations / Administration

Bright Eye Productions is the commissary production kitchen and warehouse distribution hub supporting HAPPIER Grocery and our affiliated café concepts. We are committed to high-quality, health-forward food production and seamless operational support for our retail and hospitality locations across New York City. Our Brooklyn facility serves as the central point for culinary preparation, vendor coordination, inventory management, and fulfillment for our growing portfolio of brands.

We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our production kitchen and warehouse facility. The ideal candidate is proactive, reliable, and comfortable in a fast-paced, production-driven environment. This role is essential to ensuring smooth communication between departments, maintaining accurate records, and supporting logistics and operational needs across Bright Eye Productions.

• Provide administrative support to the Production Manager and departmental leads

• Manage and organize documentation related to inventory, vendor deliveries, and kitchen operations

• Monitor and update internal schedules, prep lists, and delivery logs

• Maintain accurate records of product movement and order fulfillment

• Assist in coordinating communication between the commissary, warehouse, grocery locations, and café teams

• Support inventory tracking and ordering by communicating with procurement and warehouse teams

• Answer emails and calls in a professional and timely manner

• Prepare internal reports as requested (e.g., inventory summaries, staff schedules, delivery status)

• Maintain office supply inventory and place replenishment orders as needed

• Assist with new hire onboarding documentation and team schedule coordination

• Uphold cleanliness, safety, and compliance standards in shared office and admin spaces

• 1–2 years of administrative or operations support experience (preferably in food production, hospitality, or logistics)

• Excellent written and verbal communication skills

• Strong organizational and time management skills; ability to prioritize and multitask

• Proficiency in Microsoft Office, Google Workspace, and general office equipment

• Familiarity with kitchen production environments or warehouse operations is a plus

• Ability to work independently in a fast-paced, dynamic setting

• Detail-oriented with a problem-solving mindset

• Must be comfortable being on-site full time

• Hourly pay commensurate with experience ($22–$25/hour)

• Opportunity to grow within a rapidly expanding hospitality and food production company

• A collaborative and supportive work environment

• Involvement in a mission-driven company focused on quality, sustainability, and innovation

Bright Eye Productions and HAPPIER People Management are equal opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees.