Senior Accounts Payable Specialist at Techpro Power Group – Crofton, Maryland

TechPro Power Group and Companies (TPPG), including all current and future subsidiaries and affiliates such as Sentinel Power Services, Potomac Electrical Services (Potomac Testing Midwest and Potomac Testing Atlantic), Northern Electrical Testing (Potomac North), Technical Diagnostic Services (Sentinel-TDS), TDS Rentals & Leasing (TDS Equipment), and Switching Systems Solutions—provides comprehensive services across various sectors. We stand at the forefront of the power industry, offering cutting-edge solutions that optimize power equipment performance and reliability.

We are proud to be an employer of choice, recognized for our commitment to creating a positive work environment where innovation, collaboration, and diversity thrive. Our comprehensive services—including upgrades, retrofits, add-ons, refurbishment, and rigorous testing—are designed to meet and exceed the evolving demands of our clients.

Whether you are a skilled technician, an engineer, or a member of our office support team, you’ll find a culture that values your contributions and supports your professional growth. Join us and be part of a dynamic team driving the future of the power industry.

Benefits:

· Health & Wellness including Medical, Dental, Vision, HSA & FSA

· 401(k) Retirement Plan Match Contribution

· PTO & Holiday Pay

· Paid Travel Expenses (when applicable)

· Career Advancement Opportunities

Position Overview:

The Senior Accounts Payable Specialist is responsible for executing and overseeing full-cycle accounts payable activities to ensure timely, accurate, and compliant processing of vendor invoices and payments. This role serves as a subject-matter expert within the AP function, supports month-end close and reporting activities, and partners cross-functionally with accounting, procurement, and operations teams.

The position also plays a key role in process improvement initiatives, internal controls, and mentoring junior team members to support a scalable and efficient accounts payable function.

How to Apply:

· To join our team, visit our careers page at TechPro Careers and complete your application today. Be sure to upload your resume if you have one. We look forward to learning more about you!

Please Review Key Responsibilities, Requirements & Additional Information Below):

Key Responsibilities:

1. Invoice & Payment Processing:

· Manage full-cycle accounts payable, including invoice receipt, coding, verification, and posting.

· Process high-volume invoices accurately and within established timelines.

· Review and reconcile vendor statements; investigate and resolve discrepancies.

· Prepare and support weekly payment runs (ACH, wire, check) in accordance with approval workflows.

· Ensure proper documentation and audit trail for all transactions.

2. Vendor Management:

· Serve as a primary point of contact for vendors, ensuring timely and professional communication.

· Maintain accurate vendor records, including W-9s and banking information.

· Support vendor onboarding and ensure compliance with internal policies.

· Resolve vendor inquiries and payment issues with urgency and accuracy.

3. Month-End Close & Reporting:

· Assist with month-end close activities, including accruals and expense recognition.

· Reconcile AP subledger to the general ledger and resolve variances.

· Prepare AP aging reports, payment analysis, and other reporting for leadership.

· Support financial reporting accuracy and data integrity within ERP systems.

4. Compliance & Internal Controls:

· Ensure adherence to internal controls, company policies, and audit requirements.

· Maintain compliance with 1099 reporting and applicable tax regulations.

· Support internal and external audits by providing documentation and explanations.

· Identify and mitigate risks related to AP processes and transactions.

5. Process Improvement & Systems Support:

· Identify opportunities to streamline AP processes and improve efficiency.

· Support implementation and optimization of AP systems and automation tools.

· Partner with accounting, IT, and operations to improve workflows and reporting.

· Assist in documenting procedures and standard operating processes (SOPs).

6. Team Support & Mentorship:

· Provide guidance and support to AP Specialists and clerks.

· Assist with training and onboarding of new team members.

· Serve as a resource for troubleshooting complex AP issues.

7. Additional Responsibilities:

Perform other related duties as assigned to support evolving business needs and organizational goals.

Continuously seek opportunities for professional development, process improvement and contribute to team-wide learning and growth.

Requirements (Education, Experience, Skills & Attributes):

· 5–7+ years of progressive accounts payable experience, including full-cycle AP.

· 2+ years in a senior or lead role supporting AP operations.

· Strong understanding of GAAP and accounts payable best practices.

· Experience in high-volume or multi-entity environments.

· Proficiency with ERP/accounting systems (e.g., SAP, Oracle, NetSuite, Workday).

· Advanced Microsoft Excel skills (pivot tables, lookups, data analysis).

· Strong attention to detail, organization, and accuracy.

· Ability to manage multiple priorities in a deadline-driven environment.

· Strong communication and interpersonal skills.

· High level of integrity and ability to handle confidential information.

· Valid driver’s license required; must be able to operate a company or personal vehicle for business purposes and meet all applicable company and client screening requirements based on job duties (e.g., motor vehicle record, background check, drug testing, or other applicable screenings).

Preferred Qualifications:

· Bachelor’s degree in Accounting, Finance, or related field.

· Experience with AP automation tools (e.g., Concur, Tipalti, Bill.com).

· Knowledge of 1099 processing and tax compliance requirements.

· Experience supporting audits and internal control frameworks.

· Background in construction, industrial services, or project-based environments.

· Experience identifying and implementing process improvements.

Physical Requirements:

This job operates in an office environment. While performing the duties of this job, the employee is regularly required to:

· Sit or stand for extended periods.

· Perform repetitive movements, such as typing or filing.

· Reach with hands and arms.

· Communicate verbally and in writing.

The employee may occasionally be required to:

· Lift and/or move up to 25 pounds.

· Use hands to handle, control, or feel objects, tools, or controls.

· Walk, stoop, crouch, or crawl.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position, in accordance with applicable laws.

This job description outlines the primary responsibilities and qualifications for the position, highlighting the collaborative and essential skills necessary for success. While we aim to provide an accurate depiction of the role, actual duties may vary based on organizational needs and evolving business requirements. These statements describe the general nature and level of work performed and are not an exhaustive list of all responsibilities, duties, and skills required.

Equal Opportunity & E-Verify Notice:

TechPro Power Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

TechPro Power Group participates in E-Verify to confirm the employment eligibility of all newly hired employees. For more information, please visit www.e-verify.gov.