Paralegal/Legal Assistant in New York, New York at Armand Corporation

Armand Corporation, an award-winning M/WBE Construction Management firm celebrating over 34 years in the industry, is seeking a full-time Paralegal/Legal Assistant with a minimum of 5+ years of paralegal experience in construction management or related field. The ideal candidate will provide comprehensive legal and administrative support to GDC’s legal team, ensuring effective delivery of legal services across projects. Responsibilities include document management, legal support, coordination with internal and external stakeholders, assistance with public records requests, and support for Board-related matters. If you enjoy keeping things organized, love supporting fast-moving projects, and thrive in a collaborative environment, this could be a great fit.
This is a full-time, on-site position. Candidates must reside in or near the metropolitan New York area.

Job Responsibilities include, but are not limited to, the following:

· Organize, maintain, and track legal documents, contracts, and project records using document management systems.
· Draft, edit, and format legal documents, correspondence, reports, and project materials.
· Maintain accurate, organized physical and digital filing systems for legal and project documentation.
· Support billing, invoicing, and budget tracking for legal services and outside counsel.
· Conduct legal research on statutes, regulations, and case law related to infrastructure, environmental, and transportation matters.
· Summarize research findings and prepare clear memoranda for attorneys and project teams.
· Track public records requests, responses, appeals, and related correspondence end-to-end.
· Coordinate with internal teams on the collection, organization, and production of documents for records requests.
· Review responsive documents and apply appropriate redactions in accordance with applicable law and privilege requirements, in coordination with counsel and stakeholders.
· Assist attorneys in preparing formal responses to records requests and related appeals.
· Liaise with internal stakeholders (engineering, procurement, project management) and external counsel on project deliverables, including third-party agreements.
· Coordinate scheduling and logistics for meetings with Commissioners and senior leadership.
· Draft minutes for Board and Committee meetings in collaboration with attorneys.
· Maintain and archive Board minutes, resolutions, and governance records.
· Track compliance obligations under federal and state laws, communicate requirements to relevant personnel, and maintain compliance documentation.
· Monitor contractual compliance requirements, communicate obligations to staff, and maintain accurate records of completion and adherence.

Qualifications include, but are not limited to, the following:

· Bachelor’s degree in Paralegal Studies, Legal Studies, or a related field required; Paralegal Certificate a plus.
· Strong understanding of contract administration, public procurement processes, and regulatory compliance preferred.
· Excellent written and verbal communication skills with the ability to draft, review, and interpret legal and contractual documents.
· Proficient in Microsoft Office Suite and legal document management systems.
· Highly organized with strong attention to detail and accuracy in document preparation and recordkeeping.
· Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
· Skilled at managing multiple projects and deadlines in a fast-paced, deadline-driven environment.
· Collaborative team player with a proactive mindset and the flexibility to adapt to changing priorities and project needs.