Administrative Assistant (Accounting) in Calabasas, California at Humanity HR Consulting

At Humanity HR, we believe that when people thrive, businesses soar. As your full-service HR partner, we provide flexible and scalable HR solutions tailored to your unique needs. Whether you're a startup or an established company, our goal is simple: to help you create a workplace where your employees are engaged, productive, and loyal.

Dental CPA is seeking a reliable, detail-oriented Administrative Assistant to support their growing accounting and advisory practice focused on dental professionals. This role is ideal for someone who enjoys organization, client communication, and keeping daily office operations running smoothly. Experience with QuickBooks Online is preferred, along with strong administrative and customer service skills.

• Manage client communication and follow-up
• Answer phones and manage emails professionally
• Organize and track client documents
• Assist with onboarding new clients
• Support accountants with administrative tasks
• Follow up on missing paperwork and signatures
• Maintain organized digital and office files
• Help coordinate internal office operations
• Assist with document collection and organization for accounting and tax projects
• Support bookkeeping tasks using QuickBooks Online
• Prepare reports, spreadsheets, and correspondence
• Coordinate with team members to ensure timely completion of client deliverables
• Handle sensitive financial and client information with confidentiality

• Previous administrative assistant or office support experience preferred
• Working knowledge of QuickBooks Online required
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace
• High attention to detail and accuracy
• Professional demeanor and dependable work ethic
• Experience in an accounting or bookkeeping is a plus
• Accounting or dental/medical office experience is a plus

Measures of Success

• Accuracy and timeliness, particularly during peak deadlines.
• Ability to adapt to shifting priorities and maintain quality during tax season.
• Proficient use of technology.
• Positive contribution to team culture through collaboration and reliability.

• PTO, 401K Matching, Health Insurance
• Competitive compensation based on experience
• Supportive and professional team environment
• Opportunity for growth within a specialized CPA practice
• Stable, full-time position in a collaborative office setting

Location:

26565 Agoura Road Ste: 200

Calabasas, CA 91302