Project/Administrative IV in Los Angeles, California at The J. Paul Getty Trust

Project/Administrative IV

US-CA-Los Angeles

Job ID: 2026-4771
Type: Regular Full-Time
# of Openings: 1
Category: Administrative and Support Staff
Getty

Overview

Responsible for providing a variety of administrative duties or project management for the Director of Facilities.

Responsibilities

Office Manager:

• Reporting to the Director of Facilities, the office manager is responsible for ensuring efficient and smooth running of the 24/7 business unit operations for the Director.
• Oversees administration with the support of four senior staff assistants and guiding overall efficiency of administration operations including development of operational standards.
• Ability to filter significant external and internal communications and prioritize response.
• Key contact for staff with policies and procedures.
  Is the key liaison for Director with partners inside and outside the Getty.

Direct Support:

• Provide excellent administration management of Facilities Director’s calendar, management of special events, scheduling travel and financial reports.
• Highly organized, attention to detail, communication and accurate calendaring.
• Ability to handle confidential information with discretion.
• Utilize significant amount of independent judgement.
• Proactively assist the Director in his role as a local, national and international leader in Facilities operations in a cultural organization.

Project Management:

• Prepares executive and board documents for the Office of Facilities Director, Getty leadership and the Trustee’s.
• Prepares presentations and reports for Facilities Director’s office, in support of the COO/CFO.
• Manages the Director’s events, programming and special projects.
• Budget planning, purchasing and related financial tasks.
• Independently conceive and perform research, and produce reports and analysis necessary for the Facilities Director to participate and present in meetings, conferences and initiatives

Qualifications

• High school diploma/GED; Bachelor's degree
• Minimum 4-6 years related experience, 10+ years experience in similar complex consensus building organization - Finance/administration, cultural or education facility preferred