Human Resources Coordinator at Faena Hotels and Residences LLC – Miami Beach, Florida

Builds partnerships with internal customers including HR partners and business leaders to solve challenges and drive process improvements.Prepares and maintains the employee handbook and onboarding packet.Orders operating supplies for the human resources officeUpdates parking and dry cleaning lists and distributes termination lists to IT, Security, Uniform and General Cashier Department.Manages the business card processUpdates all communication tools including bulletin boards, televisions, etc.Sends staff announcements such as promotions, new management additions, etc.Coordinates staff gifts such as flowers, etc.Creates Purchase Orders for approvals via Oracle system.Maintains and creates employee files, I-9s and employee medical files. This includes the updating terminated employee files.Generates I-9 reports monthly to update employment authorizations.Provides Five Star Service to all team members and visitors arriving at human resources office and assist with their needs.Documents and maintain outlook calendar for Human Resources Director.Creates and distributes all necessary forms for new hires such as technology forms.Updates the dry cleaning and parking list weekly or as needed. (Laz Parking, AC and A Cleaner World)Updates IT, Uniform and Security departments of all new hires and terminations.Conducts regular employee files and I-9 auditsAssists Human Resources Director to organize all employee relations activities.Process employee requests such as: Friends and Family discount, permission to stay on property request, transfers etc.Maintains working knowledge of all benefits policies, procedures, and programs including group health insurance, LTD, STD, FMLA, and COBRA. Inspects grooming and attire of staff; rectify any deficiencies with Department Managers.Maintains and distributes job descriptions for all positions.Recommends new approaches, policies, and procedures to effect continual improvements in the Human Resources departmentGenerates and distributes birthday and anniversary lists Coordinates staff uniform fittings prior to first day of workVarious other duties as assigned

Supports recruitment process including on boarding, background screening and new hire documentation.Teaches and encourages Hiring Managers to utilize Applicant Tracking System.Routes applications to respective department managers; assist in scheduling interviews and sends regret letters where designated.Supports recruitment events such as career fairs.Conducts reference checks.

Schedules all new hires to attend orientation on their first dayCoordinates with Catering and Banquet Departments to create and verify all BEO’s for trainings and internal eventsPrepare and set up materials for trainingsCollect and file all department training checklists and file accordinglyTracks trainings for all employees and coordinate with paymaster to ensure accurate payroll for all training eventsMaintains state compliance training database with vendor Maintains training plans and all records for J1 Training Program

Enters new hires in the ADP systemEnters and updates employee information in ADP such as W-4, Direct Deposit, PAF changes, etc. Initiates the process to enter new hires into biometrics clockCompletes employment verifications

Ability to lift to 25 poundsAbility to move safely in uneven terrain or in confined spaces.Ability to see and respond to dangerous situations.Ability to remain in stationary position for 8 hours or more. Satisfactorily communicate with guests, management and co-workers to their understanding