Accounting Assistant at Fly Alliance Charter LLC – Ocoee, Florida

Company Description:

Fly Alliance is a Part 135 and Part 145 industry leading private aviation group specializing in private jet charter, jet card memberships, aircraft sales, management, parts, and maintenance. Dedicated to providing unparalleled luxury, safety, and efficiency in air travel, the company has close to 30 aircraft, 6 offices across the country, and over 200 employees supporting a global operation. Three consecutive years as a top 20 U.S. operator, Fly Alliance continues to redefine the private aviation landscape.

Role Objective:

The primary function is bookkeeping and reconciliations for the charter and maintenance divisions in order to ensure payments are made accurately and on time.

Essential Job Tasks:

• Assist with day-to-day accounting functions, including accounts payable, accounts receivable, and general ledger entries.
• Process invoices and payments while ensuring accuracy and compliance with company policies
• Reconcile bank statements, credit card statements, and other accounts regularly.
• Assist with monthly reconciliation process and month end close.
• Maintain organized financial records and ensure all documentation is properly filed and achieved.
• Support the preparation of financial reports, including balance sheets, income statements, and other reports as needed.
• Handle vendor inquiries and resolve discrepancies in a timely manner.
• Provide administrative support to the accounting department, including data entry, answering phone calls, and managing correspondence.
• Assist with special projects and other tasks as assigned by the Accounting Manager.

Direct Reports:

• This role does not have any direct reports.

Work Authorization:

• Must be authorized to work in the United States of America.

Work Environment:

• Work is generally performed within an office environment at the company office in Ocoee, Florida with standard office equipment available.
• Work will also need to be performed from a remote location, as the demands of this role may require work after standard office hours.

Competencies:

• Ability to multi-task effectively, prioritizing appropriately, and providing timely communication of project(s) status.
• Excellent organizational and time management skills.
• Demonstrated excellent verbal and written communication skills.
• Demonstrated attention to detail.
• Professional attitude in all situations.
• Ability to maintain confidentiality.
• Demonstrated ability to use computer programs such as QuickBooks online and the Microsoft Office Suite of products.
• Demonstrated ability to exercise good judgment with the ability to work independently and solve problems while determining the most appropriate response or action in a variety of situations.

Physical Demands:

• Must be able to remain in a stationary position 25-50% of the time.
• The person in this position needs to occasionally move about inside and outside of the office.
• Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Constantly operate a telephone requiring oral and auditory capacity enabling interpersonal communication.
• Light physical effort required by handling objects up to 20 pounds occasionally and/or 10 pounds frequently.

Travel:

• No travel required.

Required Education/Experience:

• An associate degree in accounting or finance is preferred.
• 1-2 years of experience working in an accounting or bookkeeping role.
• Proficient in Microsoft Office Suite, especially Excel.
• Experience with QuickBooks is preferred.
• Strong organizational skills and attention to detail.