Finance and Operations Manager in Boston, Massachusetts at Mothers Out Front

Finance and Operations Manager

Position Summary

Department: Operations

Reports to: Executive Director

About Mothers Out Front

Mothers Out Front builds our power as mothers to ensure a livable climate for all children. We are growing a multi-racial, cross-class, intergenerational movement of mothers, grandmothers, and caregivers dedicated to convincing elected officials and business leaders to work for a swift, complete, and just transition away from fossil fuels to clean and renewable energy. We know that mothers have an important role to play in the climate justice movement, and, when it comes to protecting children, mothers are an unstoppable force for change. Our goal is simple: to enable mothers to take active leadership in climate justice work by providing the structure, training, and tools for them to work together and win campaigns in their communities, cities, and states.

About the Role

The Finance and Operations Manager oversees the day-to-day administrative, human resources, and financial operations that keep our organization healthy and compliant. Working closely with our Executive Director, CFO, and accountant, this person makes sure our systems, people, and money are well managed so our team can focus on our mission. The role suits an organized, detail-oriented generalist who enjoys building processes and moving between many kinds of work.

What You’ll Do

Administration and Operations

• Administer our operations tech stack, including Google Drive, project management, password management, and device management systems, and maintain strong data security practices.
• Manage contracts, insurance policies, and renewals.
• Manage our virtual office including equipment, mailbox, and subscriptions or vendor relationships.
• Develop and maintain organizational policies and procedures in coordination with the Executive Director.
• Support reporting on key metrics through our data dashboard and OKR tracker.

Financial Management

• Support the monthly and year-end close by making sure transactions and receipts are recorded accurately and on time.
• Coordinate with the CFO and accounting team on audits, the Form 990, and tax filings, including 1099 preparation.
• Support the annual budget process and track spending against the approved budget.
• Monitor cash flow and keep the CFO informed of upcoming bills and receipts.
• Track grant, lobbying, and c4 spending and allocations, and support preparation of grant financial reports for funders.
• Provide operational context for board financial reports.
• Administer the organization’s credit card program and support banking relationships.
• Uphold internal controls and support compliance with nonprofit accounting standards.
• Help develop finance policies and procedures, and maintain the finance handbook.
• Oversee accounts payable through Bill.com, making sure bills are processed accurately and on time.
• Prepare and send invoices and track payments in partnership with the Development team.

Human Resources

• Coordinate the employee lifecycle, including recruiting, onboarding, and offboarding.
• Administer benefits and time off and coordinate payroll, working with our providers.
• Maintain personnel files, the employee handbook, and job descriptions.
• Support compliance with employment laws and regulations, working with outside advisors as needed.
• Coordinate performance review cycles and professional development opportunities.
• Serve as a first point of contact for employee questions and concerns, handling sensitive matters with discretion.
• Support administration of our collective bargaining agreement in coordination with the Executive Director.

Compliance and Risk

• Track and manage state and federal nonprofit reporting requirements and deadlines, including charitable registrations, annual reports, and lobbying disclosures.
• Help identify and reduce organizational risk, including through insurance coverage and internal controls.

What You Will Need

• Experience: The Finance and Operations Manager will have at least 6 years of experience in nonprofit operations, finance, or administration, preferably in a nonprofit, advocacy, or political organization. Experience in a small organization where you covered several functions is a plus.
• Nonprofit Finance: Hands-on experience managing accounts payable and receivable, tracking spending against budgets, and working alongside a CFO, accountant, or outside bookkeeper. Familiarity with restricted grants, grant reporting, and allocating spending across 501(c)(3) and 501(c)(4) entities is highly desirable.
• Human Resources: Working knowledge of HR administration, including recruiting, onboarding, benefits, payroll processing, and personnel records. Experience in a unionized workplace or with a collective bargaining agreement is a plus.
• Project Management: Strong organizational and project management skills, coupled with sharp attention to detail and a demonstrated ability to manage competing priorities and deadlines. Proven ability to build, document, and improve processes and policies.
• Systems & Tools: Experience administering technology systems and vendors, and the ability to learn new software quickly.
• Judgment & Discretion: Sound judgment and the ability to handle confidential financial and personnel information with care. Demonstrated problem-solving skill and resilience in developing solutions under challenging circumstances.
• Strong Communication: Excellent written and verbal communication skills, with the ability to explain financial, HR, and compliance processes clearly to colleagues who aren’t specialists.
• Interpersonal Skills: Build relationships and engage effectively with people from a variety of ethnic, racial, socio-economic, educational, linguistic, and religious backgrounds, as well as people of various physical abilities, sexual orientations, gender identities, and generations. Demonstrate self-awareness about how your identities may influence how you show up, interact with, and are perceived by others.
• Commitment to social justice, diversity, and inclusion: Demonstrates a strong commitment to social justice and actively works to dismantle systems of oppression, including racism, sexism, misogyny, classism, ableism, homophobia, xenophobia, and other forms of discrimination. Demonstrated ability and commitment to working with people from a variety of ethnic, racial, and socioeconomic backgrounds, as well as varying religious, educational, generational, and gender identity backgrounds.
• Ability to travel up to 2 times per year for staff gatherings and organizational events.
• Ability to work occasional nights and weekends as needed.

Details: Mothers Out Front is a fully remote organization. Candidates can be based anywhere in the U.S. and will work from a home office. This is a full-time position.

Salary and benefits: The salary range for the Operations Manager is $78,000 - $85,000, depending on experience. Benefits include health, vision, and dental coverage, a 401(k) plan, flexible spending plan, paid vacation, holidays, sick days, and support for remote work set-up. We offer ongoing training opportunities, a fast-paced, dynamic, supportive, and collaborative setting and we are proudly women-led!

To apply: Complete the application questions and submit your resume. Any questions can be directed to hiring@mothersoutfront.org.

Equal Employment Opportunity and Reasonable Accommodation

Mothers Out Front is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The organization encourages applications from all qualified individuals without regard to race, color, religion, sexual orientation, gender identity or expression, age, national origin, marital status, disability, veteran status, record of arrest or conviction and any other characteristic protected by applicable law.

We are committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail hiring@mothersoutfront.org. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.