Director of Executive Operations in New York, New York at JASA

Responsibilities:
- Provides high-level administrative support to the Board of Directors, CEO and/or CAO/GC, to include initiation and management of calendars; emails; correspondence; presentations; reports; research; telephone calls; travel coordination; expense reconciliation; meeting materials; and minute-taking to ensure business initiatives are moving forward. Provides similar support to the Leadership Team as appropriate.

- Responsible for oversight of Board activities and scheduling.

- Oversees the preparation, maintenance, and completion of records of all meetings of the members and of the Board.

- Manages and organizes complex calendars by responding to meeting requests and proactively resolves and prioritizes scheduling conflicts.

- Coordinates with internal and external stakeholders to schedule meetings/events. Proposes plans and schedules that meet priorities and deadlines of the Board of Directors and the President/CEO.
- Performs specialized and/or confidential administrative duties.

- Conducts research and prepares statistical reports to assist organizational leadership.

- Maintains executive records, Board minutes, corporate files, and reports.
- Uses discretion and professionalism in dealing with managers, employees, board members, clients and the public.
- Maintains complete confidentiality and always protects sensitive information. Projects professionalism in appearance, demeanor, and reliability at all times.
- Performs other related duties as assigned.

Requirements:

This position requires excellent administrative, organizational, communication (written and verbal), and interpersonal skills. The ability to maintain a high degree of professionalism, flexibility, and diplomacy. The position requires strong attention to detail, with a demonstrated ability to prioritize work and to complete tasks within assigned time periods. This position requires a self-starter who is comfortable supporting more than one executive.

Bachelor’s degree required, Master’s degree preferred.

5 years relevant experience