Administrative Assistant in Irvine, California at Hotai & Co., LLC

For over 50 years, Formosa has provided high-quality custom flexible packaging that has earned the trust of customers in a variety of industries. Formosa provides full-service packaging solutions–from graphic design to material structure analysis, and more.

This role requires a highly organized and adaptable professional who can confidently manage a wide range of administrative responsibilities. You will support cross-functional teams, help maintain operational flow, and act as a dependable point of contact both internally and externally. This is an excellent opportunity for someone looking to grow their administrative career in a dynamic, fast-paced manufacturing environment.

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• Coordinate meetings, travel schedules, and logistics across departments and with external partners
• Handle accurate data entry and maintain organized electronic and physical filing systems using ERP system
• Profit and loss calculations for client-facing projects
• Deliver high-quality internal and external customer service through responsiveness and problem-solving
• Provide administrative support for key projects, confidential documentation, and company-wide initiatives
• Create and format documents, spreadsheets, and presentations using Google Workspace
• Assist with internal and external communications, ensuring timely and clear follow-up
• Respond to phone and email inquiries with professionalism, tact, and efficiency
• Act as a reliable administrative resource for the HQ team and subsidiaries
• Any other duties as assigned by the FMSA team

• 4 years of college degree or equivalent

• Strong organizational skills and attention to detail
• Clear and professional communication skills (verbal and written)
• High level of discretion and professionalism when handling confidential information
• Proficient in Google Workspace or similar platforms, particularly Google Sheets or Microsoft Excel
• Positive, proactive attitude and willingness to support a growing team

Occasional -- 25% Visiting subsidiary companies nationwide

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.