Accounts Receivable Specialist in Lockport, New York at Reid Petroleum LLC

Reid Petroleum is seeking a detail-oriented Accounts Receivable Specialist to join our Accounting team. In this role, you'll serve as a key point of contact for both internal and external customers, handling billing, collections, and account reconciliation while delivering the kind of attentive, knowledgeable service our customers count on. You'll bring patience, empathy, and a proactive attitude to every customer interaction, and you'll work closely with other departments to resolve questions and keep accounts on track.

Key Responsibilities

• Respond promptly and professionally to all customer inquiries
• Maintain proactive, ongoing communication with customers regarding collection of outstanding accounts
• Prepare and issue timely, accurate customer invoices and monthly billing statements, including backup documentation as needed
• Maintain accounting journals, ledgers, and other records of financial transactions (e.g., hauling, pass-through credit cards, customer accrual accounts)
• Reconcile accounts receivable balances with customers as needed and investigate discrepancies, recommending solutions
• Assist with month-end closing and provide ad hoc reporting as requested
• Process customer requests for credit extensions and assess creditworthiness of prospective customers, providing recommendations on credit terms
• Organize and maintain customer files and records
• Contribute to a positive, cohesive team environment through a helpful, can-do attitude

Job Requirements

• High school diploma required; college coursework in accounting preferred
• 1-3 years of relevant accounts receivable or accounting experience
• Proficiency in Microsoft Word, Excel, and Outlook
• Strong organizational, verbal, and written communication skills
• Excellent attention to detail with the ability to multi-task in a fast-paced, high-volume environment
• Solid grasp of basic accounting principles and accounts receivable/general ledger procedures
• Strong problem-solving, research, and data analysis skills
• Ability to perform quick, accurate mathematical computations
• A reliable, professional, self-starter mindset with a strong work ethic
• Ability to work both independently and collaboratively as part of a team