Executive Administrative Assistant III - Sector Risk - TS SCI in Arlington, Virginia at Attainx Inc.
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Job Description
Job Title: Executive Administrative Assistant III - Sector Risk Management Engagement - TS/SCI
Location: Onsite/Hybrid - DHS CISA, Arlington, VA. Classified work at 1110 N. Glebe Road or 1310 N. Courthouse; unclassified work may occur at 4200 Wilson Boulevard or an approved remote worksite.
Work Schedule: Monday through Friday, generally 8:00 a.m. to 4:30 p.m. Eastern Time, excluding federal holidays; schedule flexibility may be required for emergent events.
Security Requirements: TS/SCI - Must possess and maintain a Top Secret/Sensitive Compartmented Information clearance and required access, complete applicable DHS fitness requirements, and use approved Government facilities for classified work.
Work Authorization: U.S. citizenship required for classified access. Must be authorized to work in the United States.
AttainX is seeking an Executive Administrative Assistant III to support senior Government officials within CISA’s Sector Management organization and Sector Risk Management Agency engagement activities. The position independently coordinates moderately complex executive schedules, leadership communications, classified meeting support, and follow-up workflows. It anticipates leadership needs, exercises sound judgment, and improves administrative processes while safeguarding sensitive and classified information.
Qualifications and Education Requirements:
- Four (4) to seven (7) years of related executive administrative, senior leadership support, meeting coordination, or administrative operations experience.
- A bachelor’s degree in business administration, public administration, communications, or a related field, or an equivalent combination of education and relevant executive support experience.
- Demonstrated ability to work independently and collaboratively on moderately complex executive support matters, prioritize competing requests, anticipate needs, and resolve routine workflow issues with sound judgment.
- Experience supporting executive calendars, correspondence, meeting preparations, action tracking, and travel logistics, with discretion and attention to detail.
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, approved collaboration platforms, and document management tools; experience with CATT/STORM or comparable routing systems is preferred.
- Strong professional communication, factual notetaking, writing, proofreading, research, and organizational skills; ability to work effectively with senior officials and diverse stakeholders.
- Experience supporting Federal executives, Sector Management or SRMA activities, or classified meetings is preferred.
- A relevant administrative professional or Microsoft Office certification is preferred.
- Must possess and maintain a Top Secret/Sensitive Compartmented Information (TS/SCI) clearance and required access, meet applicable DHS fitness requirements, and comply with classified information handling procedures.
Job Duties:
- Independently coordinate executive calendars, meetings, appointments, and stakeholder engagements; anticipate conflicts, recommend priorities, and arrange timely changes with leadership.
- Prepare leadership meeting folders, agendas, pre-reads, briefing materials, and administrative documentation using approved DHS/CISA templates.
- Plan and coordinate classified meeting logistics at approved Government facilities, including registration, attendee verification through authorized personnel, onsite support, and attendance records.
- Capture thorough, accurate meeting notes and prepare factual records of discussions, decisions, and action items; handle and distribute classified records only through authorized processes and systems.
- Manage executive correspondence and document routing, monitor clearance and approval status, and resolve administrative bottlenecks or escalate decisions requiring Government authority.
- Maintain Sector Management membership and distribution lists, registration information, participation records, organized files, and supporting documentation.
- Conduct assigned research and information gathering; prepare concise summaries, leadership correspondence, administrative reports, and meeting follow-up materials for review.
- Coordinate complex travel itineraries, schedules, and supporting documentation for assigned leadership engagements, following applicable approval and reimbursement procedures.
- Maintain calendars, correspondence logs, document routing records, and action trackers; provide monthly administrative status inputs on correspondence volumes and completion of follow-up activities.
- Support urgent Sector Management engagements and changing schedules; contribute to rapid-response materials and after-action summaries within required deadlines, including ten business days after deactivation when applicable.
- Identify and implement approved improvements to administrative workflows, handoffs, record retrieval, and meeting preparation; coordinate with analysts, security personnel, and other support staff to maintain continuity.
Non-Essential Functions:
Other related duties as assigned.
About Us
AttainX, Inc. delivers technology solutions, software products, and professional services to Federal Government customers. Our people are central to achieving our customers’ missions. We support quality, collaboration, and employee growth through teamwork and professional development.
Benefits
We are proud to offer competitive compensation and benefits packages, including paid vacation, medical, dental, and vision insurance, a matching 401(k) plan, tuition/training reimbursement, and long- and short-term disability coverage, subject to plan terms and eligibility.
EEO Commitment:
AttainX is an equal employment opportunity employer committed to a workplace free from discrimination. We provide equal opportunity to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other status protected by applicable law.
Accommodations:
Applicants and employees who need a reasonable accommodation for the application process or to perform essential job functions may contact Human Resources.
Physical Demands:
This position primarily involves computer-based work, reviewing technical materials, and communicating with team members and stakeholders. Essential functions may be performed with or without reasonable accommodation.
Work Environment:
Work is performed at DHS CISA facilities in Arlington, VA, with telework permitted only when approved by the COR. Classified work is performed at approved Government facilities; remote work is limited to authorized unclassified information. General work hours are 8:00 a.m. to 4:30 p.m. Eastern Time, Monday through Friday, excluding federal holidays. Office noise is generally moderate. Hours may be adjusted for emergent events, and Government-directed travel may be required.
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