Department Coordinator in Pittsburgh, Pennsylvania at University of Pittsburgh

Department Coordinator

Staff Support Social Sciences - Pennsylvania-Pittsburgh - (26006404)

The Department Coordinator will initiate, coordinate, implement and retain electronic documentation for all administrative and faculty actions related to the departmental(s) chair’s office within the Social Sciences Division of the Kenneth P. Dietrich School of Arts & Sciences. Serves as a liaison between the department(s) and the Humanities Division Business Office, the Dietrich School Dean’s Office, the Dietrich School Payroll and Sponsored Projects Teams, the Social Sciences Events Team, University Office of International Services and various University Business Offices. Also responsible for: processing travel expense reimbursements, travel advance settlements, One Card and Panther Express purchases, professional service contract agreements, department website updates, as well as general office management and oversight of student worker duties. Provides comparable service and back-up to other Dietrich School departments as needed.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

Responsibilities will include general office duties such as managing calendars, scheduling meetings, and providing coverage when needed. The incumbent will also be responsible for providing support in planning and coordinating events and and producing communication and marketing materials. Other duties will include assisting with social media updates, and coordinating and preparing the newsletter.

Physical Effort

Mostly sedentary, but the position will require ability to move and carry display equipment, walk across campus, and computer, scanner, copier and phone usage.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday 8:30 am - 5:00 pm

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: $17.74 to $22.17 per hour

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable