Project Accountant in Gilbert, Arizona at CONSULTANT ENGINEERING INC

Quality Testing, LLC (QT) is an Arizona owned and operated construction & inspection firm headquartered in Gilbert, Arizona. We offer construction materials testing, inspection, and geotechnical services. QT offers competitive compensation and a comprehensive benefits package (medical, dental, vision, 401K, basic life and AD&D insurance, disability insurance, paid holidays, and PTO).

PROJECT ACCOUNTANT

QT offers competitive compensation and a comprehensive benefits package including Medical, Dental, Vision, 401(k), Basic Life and AD&D Insurance, Disability Insurance, Paid Holidays, and Paid Time Off (PTO).

QT is located in Gilbert- this is an in office position.

Position Summary

Quality Testing is seeking an experienced, detail-oriented Project Accountant to oversee project accounting, billing, accounts payable, payroll support, and financial reporting activities for our growing organization.

This position plays a critical role in ensuring accurate project costing, timely client invoicing, payroll review, and financial reporting. The Project Accountant will supervise a small accounting support team and work closely with project managers, operations staff, and executive leadership to ensure project financial data is accurate, complete, and actionable.

The ideal candidate is a self-starter with strong analytical abilities, excellent organizational skills, leadership experience, and a solid understanding of project accounting within the construction, engineering, testing, or professional services industries.

Essential Duties and Responsibilities

Project Accounting & Financial Management

Manage project accounting functions from project setup through project closeout.

Review and reconcile project cost data, labor charges, expense allocations, and cost codes.

Monitor project budgets, labor utilization, and project profitability.

Analyze project financial performance and identify discrepancies or trends requiring management attention.

Work directly with project managers and department leaders to ensure accurate project financial reporting.

Prepare project-related financial reports and management summaries.

Billing & Accounts Receivable

Oversee preparation and submission of accurate client invoices.

Review contract terms and billing requirements to ensure compliance.

Manage monthly billing cycles and monitor unbilled revenue.

Assist with collection efforts and follow up on outstanding receivables.

Resolve client billing discrepancies and payment issues.

Payroll & Labor Administration

Review payroll information for accuracy and completeness.

Verify employee labor allocations, project charging, mileage logs, expense reports, and timesheet submissions.

Assist with payroll processing and serve as a key resource for payroll-related questions.

Ensure labor costs are accurately assigned to projects and cost codes.

Accounts Payable & Expense Management

Oversee accounts payable activities and accounting support staff.

Review vendor invoices, coding, approvals, and payment processing.

Ensure proper allocation of expenses to projects and departments.

Review company credit card transactions, employee reimbursements, mileage logs, and expense reports.

Leadership & Team Development

Provide daily guidance and oversight to accounting support staff.

Assist with training, process improvements, and workload management.

Establish accountability for deadlines, accuracy, and customer service.

Support the Controller and management team with departmental initiatives and special projects.

General Accounting Principles/GAAP

Assist with month-end and year-end closing activities.

Prepare account reconciliations and journal entries.

Maintain organized financial records and supporting documentation.

Support audits and financial reporting requirements.

Recommend and implement process improvements to increase efficiency and accuracy.

Qualifications

Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Minimum 5+ years of accounting experience, preferably in project accounting, construction accounting, engineering, consulting or professional services environments.

Prior supervisory or team lead experience preferred.

Strong understanding of project costing, job cost accounting, labor allocations, and billing processes.

Experience with accounts payable, payroll review, accounts receivable, and reconciliations.

Strong knowledge of generally accepted accounting principles (GAAP).

Advanced Microsoft Excel skills.

Experience with ERP or accounting systems; Deltek experience is highly desirable.

Strong analytical and problem-solving skills.

Excellent organizational skills and attention to detail.

Ability to prioritize multiple deadlines in a fast-paced environment.

Strong written and verbal communication skills.

Professional demeanor and dependable attendance.

Preferred Experience

Engineering, consulting, construction, or professional services accounting experience.

Project-based accounting environment.

Multi-company or intercompany accounting experience.

Deltek accounting software experience.

Payroll administration and labor costing experience.

What We Offer

Competitive salary based on experience.

Leadership opportunity with growth potential.

Stable, long-term career opportunity.

Collaborative and supportive team environment.

Exposure to executive leadership and business operations.

Comprehensive benefits package

Paid holidays and PTO.

401(k) with company participation.

Full-Time Monday – Friday

In-Office Position (Gilbert, Arizona)

Working Conditions / Physical Demands

Ability to sit for extended periods of time.

Ability to perform keyboarding and computer work throughout the day.

Ability to occasionally stand, walk, bend, and reach.

Ability to lift and/or move up to 25 pounds.

This job description is not intended to be exhaustive of all duties and responsibilities. Employees are expected to perform all duties within the scope of the position and may be assigned additional responsibilities as business needs require.

Quality Testing, LLC is an Equal Opportunity Employer and complies with all federal and state employment laws regarding nondiscrimination and reasonable accommodation.