OFFICE ADMINISTRATIVE ASSISTANT (IA) - PART TIME in Davenport, Iowa at Phoenix Closures Inc

POSITION SUMMARY:

• Perform a wide range of administrative and office support activities for the Human Resource Manager, Managers, and Supervisors to facilitate the efficient operations of the organization.

ESSENTIAL FUNCTIONS:

• Oversee reception area/lobby, receive and directs visitors and clients. Answer, screen, and transfer in bound phone calls.
• Ensure employee break room is fully stocked and maintained.
• Perform purchasing functions: create purchase orders, file receivers, and purchase orders, and maintain spreadsheet for expense tracking.
• Perform time keeping functions, Paylocity edits, and training hours.
• Maintain and distribute attendance, crewing and other HR related reports
• Schedule and organize complex activities such as meetings, travel, conferences, and department activities.
• Maintain training matrix, verify attendance and points. Create, maintain, and distribute reports regarding employee training.
• Assist with maintenance of office equipment, coordinate repair of equipment and review of equipment contracts.
• Assist with Plant record keeping and filing; including personnel and safety records.
• Keep track of office and Plant supplies consumable items, send requisition to replenish supplies when needed.
• Other office functions as directed by supervisor.

OTHER RESPONSIBILITIES:

• HR related functions are sensitive and must be held in a confidential manner;
• Responsible for following all Safety Rules, policies, procedures and work instructions;
• Responsible for following all Food Safety related policies and procedures;

EDUCATION AND TRAINING:

• HS Diploma

EXPERIENCE:

• Competent computer skills
• Experience in Human Resource and other office functions preferred.
• Computer skills: Microsoft office - Word, Excel, PowerPoint and Outlook.
• Knowledge of operations of standard office equipment
• Knowledge of principles and practice of basic office management.

EDUCATION AND TRAINING:

• HS Diploma

EXPERIENCE:

• Competent computer skills
• Experience in Human Resource and other office functions preferred.
• Computer skills: Microsoft office - Word, Excel, PowerPoint and Outlook.
• Knowledge of operations of standard office equipment
• Knowledge of principles and practice of basic office management.

PHYSICAL DEMANDS:

• Fine Manipulating (80 %)
• Simple Grasping (15 % )
• Lifting or Carrying (0 – 5 lbs typically 5 % of the day)

EQUIPMENT USED:

• Computer, copier, printers, general office equipment
• Phone
• Calculator

CONTACTS:

• Plant management and supervisors.

SUPERVISION / BACKUP:

• HR Manager