Billing Coordinator at The Bruce Company – Middleton, Wisconsin

The Bruce Company is proud to be a local, family-run landscaping company that’s been in business for 70 years. We are passionate about achieving incredible results for our customers and offer an exciting and collaborative company culture where our employees grow along with our company.

Why Choose The Bruce Company?

Work/Life Balance: Enjoy a structured work schedule, weekly pay, and great benefits.

Meaningful Impact: Make a difference by beautifying the outdoor environment.

Prestigious Projects: Have in impact on some of the largest commercial and residential projects in the county.

Career Growth: Establish and develop your career with Southern Wisconsin’s leader in landscaping.

Responsibilities/Duties

The Billing Coordinator is responsible for managing the billing process for Landscape Construction, Maintenance, and/or Snow Removal projects and assisting with gathering information for contract requests.

Processes billing invoices for Landscape Construction, Maintenance and/or Snow Removal work; including partial and balance billings tracking through completion of project.

Processes contracts and service agreements for Landscape Construction, Maintenance and Snow by entering contract and sales information into Microsoft Navision, CMS, and other contractor-specific computer systems ensuring that sales are booked with accurate and complete information for each project.

• Verifies accuracy of billing information in job packet, working with Sales and Support staff to correct any discrepancies and follows up on correction/adjustments needed on any contracts.
• Tracks change orders and updates billing system accordingly to ensure accuracy of billing.
• Reconciles bank statements; entering accounts receivable journal entries as needed.

Assists Sales Managers with completion of forms or gathering of insurance certificates or other information requested to fulfill contract requirements.

Assists Commercial Sales Managers with preparation of required prequalification information for contractors.

Assists Landscape Account Managers and Production Coordinator with data entry into Contractor billing system and creation of job packets for commercial homebuilder projects.

Retrieves Purchase Orders for commercial homebuilder client and enters into billing system for creation of invoices. Tracks and records partial billings in Microsoft Excel or other program as necessary.

Calculates and itemizes taxable and non-taxable work for creation of billing.

May assists with Contract requests for Landscape construction projects; ensuring accurate and timely completion of required forms.

Generates purchase orders for Production staff in Microsoft Navision.

Obtains signatures and serves as notary public for pay requests and other documents as required.

Compiles or prepares various reports as requested through Microsoft Navision and reporting services.

Performs other data entry and creates correspondence as needed.

Establish and maintain filing systems so information can be easily found.

Miscellaneous office tasks such as photocopying, faxing, and filing.

Performs other tasks as assigned by supervisor/manager.

Follows company safety policies and procedures at all times.

Working Conditions and Physical Requirements

Indoor Work: Work is primarily performed indoors with exposure to standard office conditions.

Lifting: Occasionally lifts weights of up to 25lbs.

Vision and Motor Skills: Vision and fine motor skills are required for the use of computers.

Office Conditions: Exposure to standard office conditions, including exposure to heating and air conditioning and operation of computers.

Physical Activity: Regularly stands, walks, sits, talks, and listens for long periods throughout the day.

Schedule

Full-Time Position: This is a full-time position; typical work hours are Monday to Friday, 7:00 am to 4:30 pm.

Overtime: Occasional overtime as workload dictates.

Skills You Need

• Associate’s or Bachelor’s degree in Business Administration or Accounting preferred.
• A minimum of 3-4 years of previous accounting/billing experience is required.
• Previous experience working in a Landscape or Construction organization is preferred
• Currently a Notary Public under Wisconsin Statute, or ability to obtain designation within three (3) months.
• Proficiency with Microsoft Office, including word, outlook, excel and access is required.
• Knowledge and experience working with computer applications such as Microsoft Navision, is preferred.
• Knowledge of landscaping, horticulture or construction is helpful.
• Exceptional organization, attention to detail and proofreading skills is required.
• Demonstrated mathematical ability and accounting skills.
• Demonstrated exceptional customer service delivery.
• Excellent interpersonal and communication skills both written and verbal.
• Ability to multi-task and confidently handle priorities in a fast-paced environment

Benefits

The Bruce Company offers a competitive hourly wage, including medical, dental, vision, life, disability, and retirement benefits, paid vacation, holidays, and more, coupled with a challenging and team-oriented work environment to help you succeed in your career.

Join our team of outdoor living experts and experience for yourself why many of our employees have chosen to make their life-long careers at The Bruce Company. Visit us at www.brucecompany.com to learn more.

The Bruce Company is proud to be an Affirmative-Action Equal Opportunity Employer.

This position description is not intended to be a complete list of all duties and responsibilities of the job. Further, the duties assigned may be added, deleted, or modified at any time at the discretion of management.