Administrative Assistant in Los Angeles, California at Directors Guild of America Inc

Who We Are

As the collective voice of more than 19,000 members, the Directors Guild of America (DGA) helps empower directorial teams to protect and enhance their creative and economic rights and strengthen their ability to develop meaningful, successful careers.

Description:

Reporting to the Executive in Charge of Physical Operations, the Operations Administrative Assistant role provides key project support to the Operations team related to logistics, planning, and execution, including setup and strike of meetings and events at the Directors Guild of American Headquarters. You will assist with both internal and external client events—serving as a liaison to the internal operating teams (i.e., Theater Management, Engineering, Security, Parking, Janitorial and Projection). The position requires a positive customer service attitude, as well as the ability to problem-solve and communicate with internal teams, clients, and vendors. The Operations Administrative Assistant will be responsible for providing administrative support to the department in the daily operation of the department including, but not limited to standard administrative tasks including handling heavy phones, heavy scheduling, correspondence, project/event support and overall clerical support

Responsibilities:

• Provide the highest level of customer service to all members, colleagues, and guests.
• Partner with various cross functional teams outside of the Operations Department such as Awards, Communications, Accounting, Special Projects, etc.
• Procure, process, and track all internal payments and client event invoices.
• Assist in the programming of the monthly internal screening programs for the DGA Headquarters, DGA New York office, and field locations.
• Ability to think strategically, multi-task and work on several projects simultaneously in a fast-paced environment
• Ability to proactively address and anticipate department and organization’s needs
• Manage the film print trafficking for both the Los Angeles and New York office.
• Assist in the scheduling of events, projects, and project workers.
• A desire to contribute with a hands-on approach.
• Ability to lift/move boxes up to 25 pounds occasionally
• Must be able to work overtime and weekends occasionally
• Other duties as assigned

Requirements:

• Minimum 2-3 years of office and/or administrative experience.
• Excellent verbal and written communication skills.
• Ability to be discrete and maintain confidential information.
• Proficient in Microsoft Office Suite (e.g., calendars, spreadsheets).
• Preferred experience with ERP and/or POS system(s).
• Ability to prioritize tasks within a deadline-drive environment.
• Ability to collaborate inter-departmentally.
• Ability to work a flexible schedule based on job needs; early morning, late evenings, and weekends (as scheduled).

What You’ll Get

• The salary range for this position is $45,000 - $47,500 annually.
• Company paid Medical, Dental, and Vision for employees and low-cost premium for dependents.
• Pension
• 401(k) and 401(k) matching
• Flexible spending account
• Life insurance
• Generous PTO
• Long Term Disability Insurance
• Long Term Care Insurance
• Optional Alternative Work Week Schedule

The DGA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.