HR/CLT Administrative Assistant in Medford, Oregon at Mercy Flights Inc

Mercy Flights is accepting applications for a Full-Time HR/ CLT Admin Assistant

Position Summary:

The role of the HR/CLT Administrative Assistant is to provide administrative support to the Human Resources (HR) department and Core Leadership Team (CLT) in the key areas listed below. This position performs duties related to employee onboarding, recordkeeping, data entry, correspondence and document creation/revision, phone calls, scheduling, process improvement, along with other clerical tasks as assigned. This role requires a high level of work quality, attention to detail and customer service skills. This role requires the employee to maintain the highest level of confidentiality and security of personnel, payroll, and company proprietary documents/records.

Essential Duties and Responsibilities:

• Support the HR department with screening, processing, and monitoring of HR support tickets daily.
• Review, process, and distribute HR department mail on a weekly basis.
• Assist the HR department with recruitment support, onboarding, position changes, and offboarding duties.
• Check HR department internal lock boxes and distribute them to HR team daily.
• Maintain HR department recordkeeping including filing, scanning and saving documents following appropriate internal practices and record retention guidelines.
• Assist with organizing, tracking, auditing, and data entry of assigned departmental compliance, documents and/or records.
• Assist HR and CLT with clerical tasks, and/or project work as requested. This can include drafting and/or revising correspondence, making phone calls, assisting with scheduling meetings, and other general clerical tasks as requested.
• Support with reconciliation and auditing of HR and CLT programs and processes.
• Assist HR with regulatory compliance as requested

Qualification Requirements:

• Education: High School Diploma or Equivalent required. Associates degree preferred.
• Experience: Three years (3) years’ progressively more responsible experience in an Administrative or Office Assistant support role. Experience working in an HR department is highly preferred.
• Core competencies needed for this role: Attention to detail, professionalism, confidentiality, excellent customer service skills, interpersonal communication, and positive attitude to support teams.

How to apply:

Apply online at: www.mercyflights.com with a resume and a cover letter. To ensure consideration, a completed resume and application must be submitted. This job will remain open until it’s filled.

Mercy Flights is an Equal Opportunity Employer.