BILLING AND COLLECTIONS ACCOUNTANT in PONCE, Puerto Rico at Prime Janitorial Service

JOB SUMMARY
The BILLING AND COLLECTION SPECIALIST AND ACCOUNTANT position is accountable for creating invoices, adjustments and credit memos, issuing them to customers by all necessary means, and updating customers files. Also work directly with customers to verify status of delinquent accounts and request payments on overdue accounts. Ensures compliance with contractually agreed terms of payments.

JOB DUTIES

1. Issue invoices to customers in accordance with service agreements.
2. Issue special work invoices in accordance with previously quotes and agreements.
3. Process accounts receivable transactions.
4. Handle sensitive information in a confidential manner.
5. Continuous evaluation of current policies and recommendations for process improvements.
6. Issue monthly customer statements.
7. Update customers’ files with issued invoices.
8. Process credit memos.
9. Update credit memos.
10. Update the customer master file with contact information.
11. Submit invoices by electronic data interchange.
12. Make daily collections calls.
13. Conduct account research and analysis.
14. Prepare and maintain various reports (sales by customers, comparative-revenue by customer, revenue by item, cash projections, etc.).
15. Identify and execute the necessary process adjustments.
16. Reconciled A/R to the G/L.
17. Interact with customers to resolve outstanding issues.
18. Prepare monthly receivable statements.
19. Manage collections efforts.
20. Provide backups support to other groups in the accounting department.
21. Provide support for internal and external audits.
22. Type periodic reports.
23. Perform other general administrative duties as required.

QUALIFICATIONS

1. Strong excel skills
2. Microsoft office (Power point and word) knowledge.
3. Accounting software’s Sage 300, Sage 50 and NetSuite.
4. Excellent Oral and verbal communications skills (English and Spanish).
5. Accounting knowledge.
6. Excellent analytical skills, sound understanding of accounting principles.
7. Attention to detail and data entry skills.

MINIMAL ACADEMICS REQUIREMENTS

1. Bachelor’s degree in finance or accounting.
2. 2 years of progressively accounting department.

SKILLS

1. Flexibility to accept new tasks and special assignments
2. Strong organizacional skills.
3. Excellent oral and verbal communications skills.
4. Must have excellent interpersonal skills.
5. Imperative to be able to interact in a professional manner always.
6. Ability to handle multiple tasks under tight deadlines.
7. Ability to accurately prepare daily, weekly, monthly, quarterly and annual reports.
8. Time Management, deadline oriented.
9. Attention to detail.
10. Confidentiality.