Executive Secretary to Associate VP for K-12 Education in Hillsdale, Michigan at Hillsdale College

• Manage the Associate Vice President’s calendar, travel, and daily schedule.
• Draft, edit, proofread, and prepare correspondence, reports, presentations, and other written communications.
• Coordinate meetings by scheduling participants, preparing agendas and materials, recording notes, and tracking follow-up items.
• Organize information, maintain files and records, and ensure documents are accurate and readily accessible.
• Develop and maintain administrative processes that improve efficiency and ensure consistent execution of recurring tasks.
• Track deadlines, priorities, and commitments, helping the Associate Vice President remain focused on strategic work.
• Collaborate closely with the Director of Operations and the department’s other directors to coordinate priorities, share information, and ensure the Associate Vice President’s work is aligned with departmental initiatives.
• Serve as a courteous and professional point of contact for school leaders, educators, donors, colleagues, and other external partners.
• Handle confidential information with discretion and professionalism.
• Provide administrative support for special projects and other initiatives as assigned.

• Bachelor’s degree or equivalent experience preferred.
• Previous experience supporting senior executives or administrators preferred.
• Excellent writing, editing, and verbal communication skills.
• Exceptional organizational skills and meticulous attention to detail.
• Demonstrated ability to establish and consistently follow effective administrative processes.
• Strong interpersonal skills with a welcoming, service-oriented approach.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Sound judgment and the ability to handle confidential information with discretion.
• Strong computer skills, including proficiency with MacOS, Microsoft Office, and the ability to adapt quickly to new technologies and software platforms.

Required fields are indicated with an asterisk (*).

1. Resume
2. Cover Letter