Physician Program Coordinator (Qualified Medical Evaluations) in Los Angeles, California at MDpanel LLC

Our Mission:

MDpanel is one of the largest providers of expert medical opinions in the United States. We are committed to being the most coveted partner for physicians, carriers, attorneys, and patients by connecting those in need of medical opinions with the most qualified and highly regarded medical professionals in the U.S. MDpanel allows our member healthcare professional partners to maximize their time and produce unparalleled revenue opportunities. In return, our carrier and attorney clients receive timely, complete, thorough, and easy-to-understand opinions to support the medical legal inquiry.

MDpanel is revolutionizing the medical opinion space by creating the first true marketplace to connect those in need of medical opinions to those capable of providing them. Unlike traditional, services-based models, we are devoted to our healthcare professionals and are relentless about removing the burden of administration, securing exam volume, preparing for and supporting physical examinations, backend processing, report submissions, and billing. At the heart of MDpanel, our team is committed to delivering an unparalleled experience for all stakeholders. We think big, start small, and move fast. Our culture is built on supporting each other with accountability, transparency, and passion for our mission.

Position Summary:

MDpanel is seeking a highly organized and detail-oriented QME Recruitment Coordinator to support the growth of our physician network. This role is responsible for coordinating the physician recruitment process from initial lead through exam registration and onboarding readiness, ensuring candidates remain engaged, documentation is complete, and key milestones are met throughout the recruitment lifecycle.

Reporting to the QME Growth team, the QME Recruitment Coordinator partners closely with Recruiting, Credentialing, Scheduling, and Operations to maintain an organized recruitment pipeline, support physician communications, and ensure a seamless candidate experience. The ideal candidate is proactive, tech-savvy, and thrives in a fast-paced environment where organization and follow-through are essential.

Essential Duties and Responsibilities:

Physician Recruitment Coordination

• Coordinate physician candidates throughout the recruitment lifecycle, from initial outreach through onboarding readiness.
• Maintain an accurate recruitment pipeline within Salesforce, ensuring candidate records, activities, and statuses remain current.
• Monitor candidate progress and proactively identify stalled or at-risk candidates to maintain recruitment momentum.
• Owns first-response and routing for inbound partner inquiries, maintains pipeline visibility in (rippling / salesforce), and coordinates handoff to the Sales Leader for close.
• Utilize CRM, productivity, and AI tools to improve workflow efficiency and candidate tracking.

Candidate Readiness & Exam Registration

• Track physician readiness for upcoming QME examination cycles and monitor key registration milestones.
• Coordinate exam registration activities, ensuring all deadlines are met and required documentation is complete.
• Assemble, review, and submit physician registration packets while verifying compliance with applicable requirements.
• Maintain accurate candidate records, documentation, and registration statuses throughout the exam cycle.
• Partner with Credentialing and Operations to facilitate a smooth transition from recruitment to physician onboarding.

Scheduling & Cross-Functional Collaboration

• Coordinate meetings, interviews, onboarding activities, and other recruitment-related scheduling.
• Collaborate with Recruiting, Credentialing, Scheduling, and other internal teams to ensure seamless candidate handoffs.
• Communicate upcoming deadlines, next steps, and required actions to physicians and internal stakeholders.
• Support continuous improvement of recruitment processes and operational workflows.

Reporting & Operational Support

• Maintain recruitment dashboards, reports, and pipeline metrics to provide leadership with visibility into recruitment activity and candidate progression.
• Monitor key performance indicators including pipeline health, registration progress, and candidate readiness.
• Assist with physician recruitment events, conferences, and related logistical coordination as needed.
• Perform additional projects and operational responsibilities as assigned.

Qualifications and Preferred Skills:

• High school diploma or equivalent required; Bachelor's degree preferred.
• 3+ years of experience in recruiting coordination, administrative support, operations, sales support, or a related role.
• Experience working with CRM platforms such as Salesforce or similar applicant tracking systems.
• Strong proficiency in Microsoft Office, including Excel.
• Comfortable learning and utilizing AI and productivity tools to improve efficiency.
• Exceptional organizational skills with strong attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Nice to have:

• Experience in healthcare, physician recruitment, medical-legal, or workers' compensation environments.
• Familiarity with California Qualified Medical Evaluator (QME) processes or Department of Workers' Compensation (DWC) requirements.
• Experience supporting high-volume recruiting or candidate coordination.
• Experience with Salesforce reporting, dashboards, or pipeline management.
• Event or conference coordination experience.

Additional Information:

The salary range for this position is provided as an estimate based on current market conditions and company benchmarks. Actual compensation may vary depending on factors such as experience, qualifications, skills, location, and internal equity. Please note that we are unable to provide sponsorship assistance currently. All applicants must have a valid work authorization for the country in which they are applying.

Please note that this compensation range is subject to change at any time and may not be applicable to all candidates. We are committed to ensuring fair and equitable pay practices and encourage applicants to discuss any questions or concerns regarding compensation during the interview process.

MDpanel is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all associates feel valued, respected, and supported. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic.

We are dedicated to fostering a culture of inclusion and belonging and encourage applicants of all backgrounds to apply. If you require accommodations during the application or interview process, please contact hr@mdpanel.com

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