Business Office Assistant in Pennsauken, New Jersey at Crescent Health Care Group LLC

About Us :
Crescent Health Care Group operates assisted living communities across several states. We are committed to quality resident care, strong operations, and a supportive workplace. We're looking for an organized, detail-driven Business Office Assistant to support the financial and administrative side of our communities in Pennsylvania and New Jersey.

Position Summary :
The Business Office Assistant supports daily business operations, including billing, accounts receivable and payable, payroll, HR administration, and resident financial records. This role reports to the Business Office Manager and the corporate finance team, and works closely with community leadership to keep each building running smoothly and in compliance.

Key Responsibilities :
Prepare and issue monthly resident invoices, including move-in, prorated, and recurring charges
Manage accounts receivable: post payments, follow up on past-due balances, and maintain aging reports
Process vendor invoices and accounts payable, and code expenses accurately in QuickBooks Online
Support bi-weekly payroll: collect and verify timesheets, track PTO and accruals, and resolve discrepancies
Handle HR paperwork for new hires, terminations, I-9s, background checks, and personnel files
Maintain resident financial files, admission agreements, and move-in/move-out documentation
Reconcile bank deposits, petty cash, and resident trust accounts
Track agency staffing invoices against timesheets
Prepare monthly reports for corporate finance (census, AR aging, payroll summaries)
Ensure records meet state licensing and audit requirements in PA and NJ
Serve as a point of contact for residents, families, and vendors on billing questions
Provide general office support: phones, mail, ordering, and filing
Qualifications

2+ years of business office, bookkeeping, or office management experience
Assisted living, senior living, or healthcare experience strongly preferred
Working knowledge of QuickBooks Online and Microsoft Excel (formulas, pivot tables)
Payroll and HR administration experience
Strong attention to detail, discretion with confidential information, and good organizational skills
Clear, professional communication with residents, families, and staff
High school diploma required; associate's or bachelor's degree in business, accounting, or a related field preferred
Schedule
Monday–Friday, [hours]. Occasional flexibility is needed around month-end and payroll deadlines. [Travel between PA and NJ locations as needed.]

Benefits :
[Health insurance, PTO, paid holidays, 401(k), etc.]