Administrative Assistant to Director in Philadelphia, Pennsylvania at ACME

SUMMARY:

This position provides assistance to the Director of Operations and performs complex secretarial work of an administrative nature. The incumbent will work with minimal instruction and supervision.

RESPONSIBILITIES:

1. Prepares agendas and related materials
2. Updates and disseminates monthly forecasting reports
3. Coordinates and disseminates mass correspondence to prospects
4. Attends sales meetings, seminars, etc., to record notes
5. Conducts research for sales projects
6. Screens visitors and calls regarding complaints which may be resolved or referred to proper person for resolution
7. Schedules conference room and equipment
8. Prepares competitive analysis report
9. Performs such other duties as may be assigned

QUALIFICATIONS & REQUIREMENTS:

• Associate Degree in Business or related certificated in a Business School
• A minimum of three years of experience in a Sales environment preparing complex reports
• Experience in working in a fast paced work environment
• Thorough knowledge of modern office practices and procedures and the use of office machines and equipment
• Ability to establish and maintain effective working relationships with supervising personnel, co-workers, subordinates, the media, business professionals, and the general public
• Ability to project a positive, concerned image to the public
• Ability to communicate effectively orally and in writing
• Proficient in MS Office Suite of applications
• Ability to take sufficient notes at a meeting from which to prepare an accurate record of events