Client Services Coordinator & Office Assistant in Louisville, Kentucky at Miranda Construction

At Miranda Construction, our core values are the foundation of who we are. Wisdom, creativity, community, joy, diversity, and commitment influence how we make decisions, support one another, and build lasting relationships. These values are carried out through every part of our company and reflect what it means to build great projects while also building great people.

We are seeking a detail-oriented customer-focused Client Services Coordinator & Office Assistant to provide exceptional client support while assisting with daily office operations. The ideal candidate will serve as first point of contact for clients, coordinate administrative activities and help maintain an organized and efficient workplace.

• Competitive comprehensive package including salary, bonus opportunities, health/dental/vison insurance, 401(k), PTO and paid holidays
• Opportunity for career growth within a growing construction organization
• Collaborative, team-oriented culture
• Meaningful work supporting both office and field operations

Client Services & Reception Responsibilities:

• Greet and assist clients, vendors, subcontractors and visitors
• Open and Close Building Daily
• Answer and direct incoming phone calls and emails
• Handle incoming and outgoing mail, deliveries and packages
• Maintain welcoming and professional front office environment. Manage overall building cleanliness (internal and external) and scheduling with cleaning vendors

Office Assistant Responsibilities:

• Assist Accounts Payable with check runs and lien waivers, for 2 companies
• Provides updates on a weekly basis regarding unsigned lien waivers and checks on hand.
• Manage Verizon phone account
• On board all new subcontractors and suppliers & updates Master Vendor List as needed
• Schedules in-house meet & greet events with new subcontractors and vendors
• Manage and maintain current subcontractor COI’s & ensure minimum requirements are met
• Assists with HR/Safety as needed
• Manages Office Calendars as needed and assists training team on scheduling meeting rooms
• Distributes weekly job lists for 2 companies
• Assists with Special Events internally and externally
• Procure and manages office supply inventory
• Oversees building maintenance

Required Experience & Education

• Proficiency in MS Office and excellent computer skills; skilled in use of Microsoft Excel with ability to create spreadsheets
• Excellent verbal, written, and interpersonal communication skills
• Strong organizational skills with high degree of accuracy and attention to detail
• Excellent time management skills and ability to multi-task and prioritize work
• Open to change and willing to learn new skills
• Ability to follow up on pending issues
• Ability to meet deadlines
• Ability to work independently and as part of a team
• Strong problem-solving skills
• Customer service orientation
• Solid understanding of basic bookkeeping and construction accounting
• Experience with Sage 300 software
• Team player with positive attitude

• Full time in office environment with regular interaction with field personnel
• Fast-paced construction environment with changing workforce needs

Miranda Construction offers a highly competitive compensation and benefits package for the right candidate:

• Competitive Base Salary
• Discretionary Bonus Program
• Health, Dental & Vision Insurance
• 401(k) Plan
• Paid Time Off (PTO) and Paid Holidays
• Company Cell Phone